Personal / Operations Assistant Job at Green Park, Naivasha, Kenya

Jul 27, 2016

Our Client, a high end Tours and Travel company, is looking to recruit an energetic and solution driven Personal / Operations Assistant for their office in Green Park, Naivasha. 

The successful candidate will be responsible for the administrative, operational and logistical duties as well as ensuring that work is handled efficiently in the absence of the CEO.

He/she must have extensive knowledge of computers. 

Key Responsibilities;
  • Act as the CEO's and COO's first point of contact with people inside & outside the organisation.
  • Preparing proposals and costings.
  • Doing books on Xero.
  • Troubleshooting in general and working with the suppliers.
  • Run errands and make purchases.
  • Organising photographs with computer programmes.
  • Screening telephone calls, enquiries and requests, and handling them appropriately.
  • Organize and maintain the CEO's & COO's diaries and make appointments.
  • Dealing with incoming correspondence.
  • Taking minutes, produce documents, reports and presentations.
  • Organize meetings and ensuring CEO is well-prepared for meetings.
  • Devise and maintain office systems, including data management, filing, etc.
  • Liaise with suppliers and keep an updated list of supplies needed and other staff.
  • Arranging travel and accommodation during business trips.
  • Note important dates and events in the calendar.
  • Keep the CEO informed of the important events and functions (both local and international).
  • Checking and topping up CEO office and personal supplies.
  • Assisting in other official or personal tasks and errands as they may be assigned.
Qualifications;
  • At least two years of experience in a similar role.
  • Problem solver and solutions oriented.
  • Excellent telephone etiquette.
  • Excellent writing skills
  • Good communication and interpersonal skills.
  • Good analytical, time management and reporting skills.
  • Proficiency in Microsoft office and ideally Apple computers.
  • High level of integrity and honesty.
  • Self-driven and motivated with the ability to quickly execute tasks.
  • Tidy and very presentable.
Monthly gross salary: Ksh. 50,000 - 80,000/= (Approx. 500 - 800 USD) depending on experience
 
Deadline: 30th August 2016   
 
Applications:
 
To apply, please follow the link: 

Summit Recruitment & Search, 
Blixen Court, Karen Road, 
Karen

We endeavour to make contact with all of our applicants, but unfortunately high volumes of applications make this unrealistic. If you do not hear from us within two weeks, your application has not been successful on this occasion. This does not mean you will not be considered for future roles, so please keep an eye on our job board and apply for positions that match your skills and experience.




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