DAI KIWASH Program Procurement and Local Subcontracts Officer Job in Kisumu, Kenya

Aug 30, 2016

Procurement and Local Subcontracts Officer - Kisumu Office
 
DAI, a global development consulting firm, seeks applications for qualified candidates for the position of Procurement and Local Subcontracts Officer for the Kenya Integrated Water, Sanitation and Hygiene (KIWASH) project to be based in Kisumu.

The Kenya Integrated Water, Sanitation and Hygiene (KIWASH) program is a five year initiative of the US Agency for International Development (USAID), implemented by Development Alternatives Inc (DAI), with a goal of improving the lives and health of Kenyan citizens in nine counties through development and management of sustainable water, sanitation and hygiene services. 

 
KIWASH is designed to institutionalize catalytic models of sustainable WASH services delivery, improve hygiene behaviors and strengthen nutrition education while coordinating with other USAID programs to improve access to nutritious foods for highly vulnerable populations. 
 
Summary of Primary Duties
 
The Procurement and Local Subcontracts Officer will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to conduct procurement of goods and services. 

The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, managing interpersonal relationships and communication, and investigating/following up on vendor issues. 

The position requires knowledge of the Federal Acquisition Regulations (FAR).

The Procurement Officer will be responsible for gathering complete procurement related backup documentation and auditing prior to submission to Finance Team. 

He or she will develop and release solicitations, and conduct price / cost / reasonability analyses, as well as perform any other related duties as assigned.
 
Essential Duties
 
Audit
  • Prepare complete backup documentation for procurement purchases & submit to project’s Finance Team
  • Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance
  • Assist and collaborate in external or internal audits as necessary
Policies & Procedures
  • Ensure adequate procurement competition is achieved, as per DAI policies and procedures
  • Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
  • Help other project staff become more familiar, and understand, the DAI policies and procedures as related to procurement
Procurement Management Systems
  • Maintain electronic procurement records and files in various DAI’s system platforms
  • Help DAI staff understand the use of procurement systems as necessary
General Acquisition & Procurement Responsibilities
  • Solicit bids and quotes from vendors in adherence with policies and approved requisitions and quarterly procurement plans
  • Monitor, track and expedite all project procurement activities and delivery status of goods/services
  • Gather current pricing information independently
  • Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications
  • Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
  • Prepare cost evaluation data, and source selection documentation for review and approval
  • Ensure procurements are approved by the required DAI authorities, and/or client approvals are received, before awards are made
  • Through market research efforts, identify and qualify potential suppliers (and products/services)
  • Maintain procurement file system in DAI’s procurement system (TAMIS)
  • Analysis of proposals on cost saving, reduction strategies, reasonability & allow ability in the project
  • Preparation of Purchase Orders (PO) and contracts in and outside TAMIS Pro, preparation of BPAs for contracting of services, vendors’ and buyers’ profiles creation in TAMIS Pro and develop and manage roster of suppliers
  • Prepare and present reports on procurement status, updates to project management.
  • Carry out other duties and responsibilities as directed
Supervisory Responsibilities
  • The Procurement and Local Subcontracts Officer will have no supervisory responsibilities. 
Qualifications
  • Bachelor’s degree in Business Administration or related field.  A Master’s Degree in Procurement is preferred.  Possession of Professional Qualifications in Procurement from KISM or CIPS are an added advantage
  • 5+ years of relevant experience and progressive responsibility in procurement in an organization
  • Minimum 2 years’ experience working in a procurement role for USAID funded projects
  • Experience with the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition Regulation (FAR) regulations
  • Accuracy in working with large amounts of data
  • Ability to respond effectively to time sensitive demands & inquiries 
  • Proficiency using Microsoft office suite, and other relevant software
  • Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally)
  • Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
  • Ability to manage and prioritize multiple concurrent bids
  • Excellent communications and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
  • Extremely well organized and self-directed individual with sound technical skills, and analytical ability
  • Fluency in English is required
Base of Operations: Kisumu, Kenya with travel to project activity sites as needed.

Reporting: The Procurement and Local Subcontracts Officer will report to the Procurement Manager.

Interested applicants should apply via the link,  https://kiwashproject.formstack.com/forms/procurement_and_local_subcontracts_officer by September 12, 2016. 

Only candidates who send their information by applying through the link and by the deadline will be eligible.  

Copy the link and paste it on the browser to submit your application.

Only shortlisted candidates will be contacted.

DAI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics




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