HR and Admin Officer Career in Kenya

Sep 20, 2016

Job Description: HR and Admin Officer

Main Duties:

 
HR
  • Analyse the skills and qualities required for each particular job and develop job descriptions
  • Advertise staff vacancies, assess applications, interview applicants, administer selection tests, prepare reports and make recommendations to management about staff appointments
  • Promoting equity, internal conflict resolution and diversity as part of culture of the organisation;
  • Provide information to management and employees on occupational health and safety programmes;
  • Develop and implement policies on issues such as working conditions, performance management, grievances and disciplinary procedures and absence management;
  • Advising on pay and other e.g. medical and pension remuneration issues by administering payroll and maintaining employee records;
  • Interpreting and advising on labour laws;
  • Developing with line managers HR planning strategies which consider immediate and long-term staff requirements; such as training needs
  • Delivering inductions for new staff;
  • Organise employee welfare services and social activities  such as team building & CSR;
  • Maintain the personal records of employees on matters such as salary, retirement, resignation and leave;
Admin
  • Handling and screening incoming phone calls and welcome clients/visitors in a professional manner;
  • Handle office correspondence;
  • Responsible for ordering office supplies/refreshments;
  • Responsible for office equipment maintenance/ asset register/ maintenance schedule;
  • Prepare all relevant bank correspondence, contact bank relationship managers, making payment deliveries to the bank, submitting information for budget preparation; scheduling expenditures and monitoring costs;
  • Dispatch materials to the team during travel and those based in their region;
  • Prepare monthly expenses and make payments;
  • Renew vehicle licences and ensuring company vehicles valuation;
  • Managing petty cash transactions;
  • Make logistic arrangements including flight reservations, hotel and vehicle arrangement for visitors;
  • Update filing system and manage filing of office documents both hard and electronic copies
PA to the MD
  • Carrying out specific projects and research;
  • Organising appointments on behalf of the MD;
  • Manage travel arrangements;
  • Liaising with employees, suppliers and clients;
  • Answering telephone calls;
  • Maintaining diaries;
Personal Requirements:
  • Effective planning, organisational, analytical and decision-making skills
  • Strong oral and written communication skills
  • Tactful and discrete when dealing with people and confidential information.
  • Planning and control
  • Trust worthy
  • Conflict resolution
  • Empathetic 
Qualifications:
  • Degree in Business Administration with specialization in Human Resource Management; with at least two (2) years’ experience.
  • Degree in Msc Human Resources or a Post graduate diploma in HR
How to Apply

Candidates who meet the above given requirements should send their applications to jobs@jobsikaz.com with "HR and Admin Officer" as the subject of the email.

Only shortlisted candidates will be contacted.




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