Legal Firm Office Administrator Job in Nairobi Kenya

Sep 28, 2016

Office Administrator – Legal Firm (Nairobi)

Will service both a legal office and an investment company office

Primary Role: Provide administration support services for ensure efficient running office (Investment and Legal), by offering operational support, coordination office activities, book keeping and maintenance of records, among others.

Key responsibilities
  • Receipting, banking of cheques and maintaining cashbooks
  • Record financial transaction and maintain the books of accounts including cashbooks and ledgers   
  • Maintaining payables, processing supplier payments and all other payments upon verification of all support documents 
  • Issue ETR receipts and file of monthly VAT returns 
  • Maintaining, updating and reconciling bank accounts and FDRs 
  • Process and file I-Tax Returns  as per KRA requirements
  • Process payroll and submit relevant statutory deductions (PAYE, NSFF, NSSF, NITA)
  • Liaising with external Accountants and Auditors by providing relevant accounting records and information and follow up on issues raised 
  • Manage petty cash through requisition, disbursement and reconciliation 
  • Collect Members contributions, issuance of receipts, prepare and dispatch statements 
  • Liaising with Members, acting issues raised as well as feedback,
  • Follow ups on Investments -  payments, maintenance of records and preparation of reports
  • Taking minutes at Investment Committee and Board Meetings and circulate the same as may be directed from time to time.
  • Maintain a Seal register
  • Organising and coordinate (including availability of the venue and other logistics) meetings for Members and other invited people
  • Organising and coordinating training workshops for members including liaising with invited trainers, communicating to members and providing administrative support during the workshops
  • Business degree from a recognised University or Diploma in Business Administration, CPA Part 1 and proficiency in MS Office Suite,
  • Minimum 2 years’ experience in Administration, Book Keeping in a busy office within the service industry
  • Ability to multitask and work under pressure without compromising the service standards
  • Team player,  good interpersonal and communication skills
Application Procedure
Interested and qualified candidates are invited to submit detailed curriculum vitae to by 4th October 2016.  

Only shortlisted candidates will be contacted


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