OGRA Foundation DREAMS Project Field Officers, Project Officer, Monitoring & Evaluation Officer, Accountant, Training Assistant and Driver Jobs in Kenya

Oct 28, 2016

Background: OGRA Foundation is a Kenyan Non-governmental Organization. It works in four counties in Kenya, namely Kisumu, Vihiga, Siaya and Homa-bay. 
 
DREAMS (Determined, Resilient, Empowered, AIDS-free, Mentored and Safe woman), is about multiple solutions surrounding one problem. 

With support from the U.S. President's Emergency Plan for AIDS Relief (PEPFAR), the Bill & Melinda Gates Foundation, Girl Effect, Johnson & Johnson, Gilead Sciences, and ViiV Healthcare, it is committed to achieving a 40% reduction in HIV infections among adolescent girls and young women by the end of 2017 within the highest burden areas of 10 DREAMS countries – Kenya, Lesotho, Malawi, Mozambique, South Africa, Swaziland, Tanzania, Uganda, Zambia, and Zimbabwe
 
 
OGRA Foundation has been awarded the grant through ViiV Health Care to carry out the project in Kisumu and Homabay counties. 

The purpose of this project is to contribute towards reduction of new HIV infections among adolescent girls and young women (AGYW) ages 15-24 in the focus counties by 40 percent through the provision of a tailored, comprehensive and evidence-informed service package targeting AGYW who are at the highest risk of HIV infection. In addition, support counties in the actualization of their County Strategic plans aligned to Vision 2030.
 
OGRA Foundation is currently looking for able professionals to fill the following positions in the organization:

Field Officers (2)
 
Overall Job Function: Responsible for direct project implementation including conducting project activities and preparing activity reports
 
Key Responsibilities:
  • Implements project activities in line with project action plans and approved budgets;
  • Identification, recruitment and retention of beneficiaries;
  • Plan, Organize and coordinate field outreaches and review meeting with CHVs.
  • Provides technical support and advice project staff and implementing partners in project implementation;
  • Assesses and reports progress against projects implementation and action plans;
  • Prepares and presents monthly, quarterly and annual technical reports on the progress of implementation of project activities and targets;
  • Promotes cross projects linkages and synergy in order to increase project outcomes and impact;
  • Implements project budgets in line with the approved budgets and OGRA Foundation project implementation policies and guidelines;
  • Perform any other duties as may be assigned.
Requirements:
  • Diploma in health, Social Sciences, project management or development field.
  • 2 years of experience in project management.
  • Experience in Adolescent Sexual Reproductive Health interventions
  • Counseling Skills
  • Highly knowledgeable in adolescent sexual reproductive health and HIV prevention
  • Community mobilization, data capturing and reporting.
  • Good interpersonal skills with the ability to network and to develop and maintain strong relationships at all levels.
  • report writing skills
Project Officer
 
Overall Job Function: To provide leadership in the coordination and implementation of the DREAMS project in Homa Bay and Kisumu Counties to deliver project outcomes in line with OGRA Foundation Program strategy.
 
Key Responsibilities:
  • To ensure successful implementation of project activities in line with approved work plans and budgets;
  • Provide programmatic support and technical advice to project teams and field staff in project planning, monitoring and evaluation including grant management;
  • Leads in the assessments and reporting of progress against activities targets relating to project implementation and action plans;
  • Prepares and presents periodic technical reports on the progress of implementation of project activities.
  • Identifies and pursues strategic collaborations and partnerships with governments line ministries, donor and development partners, civil society as well as professional bodies in advancing OGRA Foundation’s project, interests and goals;
  • Promotes cross projects linkages and synergy within project staff in order to achieve programme outcomes;
  • Coordinates setting of project work plans and staff performance targets
  • Identifies staff training needs and recommends training programs to address performance gaps
Requirements:
  • Bachelor degree in health, social sciences, or development field.
  • Project Management training
  • 3 years of experience in programme/project management
  • Highly knowledgeable in adolescent sexual reproductive health and HIV prevention
  • Leadership and people management skills
  • Technical report writing and proposal writing skills
  • Project development and management skills
Monitoring and Evaluation Officer
 
Overall Job Function: To support the implementation of Monitoring & Evaluation framework and undertake monitoring and evaluation of project to enhance compliance and accountability within the project
 
Key Responsibilities:
  • Assists in developing an effective Monitoring & Evaluation framework, project indicators and reporting systems for programmes activities;
  • Participates in the development and review of the Project work plans and budget; and recommends new initiatives for improving programmes efficiency and effectiveness;
  • Maintains the project data management systems for increased data accuracy, reliability and increasing programmes impact and coverage;
  • Works closely with other project staff and implementing partners in carrying out regular M&E audits to provide relevant information for ongoing evaluation of project activities, effects and impacts;
  • Undertakes regular visits to the field to support implementation of M & E and identifies where adaptations might be needed.
  • Ensures compliance of all project initiatives with established M&E protocol and best practices to achieve efficiency and enhance accountability;
  • Compiles and report data for key programmatic output, outcome, and impact indicators, including routine data validation;
  • Ensures timely production of monthly, quarterly and annual M&E reports based  on  agreed performance  indicators;
  • Guides the regular sharing of the outputs of M & E finding with project staff, implementing partners and primary stakeholders.
  • Participates in review meetings with key stakeholders including Community Health Volunteers (CHVS) and beneficiaries;
  • Conduct monitoring visits to project sites in accordance to the project work plan;
  • Builds the capacity of OGRA Foundation’s staff and implementing partners in M&E and builds support for acceptance of M&E and Learning framework, tools and practices within the organization and its implementing partners;
Requirements:
  • Bachelor’s Degree in Information Management, Project Management, Public health, public policy, statistics  or related fields
  • Minimum 5 years' experience in project governance, M&E design, audits and reporting
  • Evaluation research skills, including applied knowledge of quantitative and qualitative research methodologies;
  • Monitoring and evaluation skills specific to areas such as adolescent sexual reproductive health or related areas;
  • Training and capacity-building skills;
  • Communication skills and presentation skills
  • ICT / MIS skills
  • Systems and financial audit skills
Accountant
 
Overall Job Function: To ensure accurate financial accounting & reporting of the financial progress of project, investigate variances, approve expenses, and ensure that various projects billings are issued and payments made in accordance with OGRA Foundation’s financial policies and procedures.
 
Key Responsibilities:
  • Creates project accounts in the accounting system and maintain project-related records, including contracts and change orders;
  • Performs accurate transfer of expenses into and out of project-related accounts;
  • Reviews weekly timesheets for work related to project;
  • Verifies and approves payment vouchers, petty cash vouchers and suppliers’ invoices and account totals related to the project;
  • Ensures prompt and effective investigation of project variances and submit variance reports to programme Accountant;
  • Prepares and submits donor financial reports related to project;
  • Compiles monthly, quarterly and annual expenditure reports and provides expenditure updates relating to  project activities;
  • Ensures timely preparation of work plans and budgets estimates for projects on quarterly and annual basis;
  • Monitors and analyzes project expenditures with respect to approved budgets and work plans;
  • Prepares timely and accurate monthly bank reconciliations relating to project activities;
  • Prepares and verifies travel documentation and payments of per diem and other allowances related to project activities
  • Compiles and verifies requests for direct payment and/or advance relating to project activities;
  • Prepares and maintains updated ledgers and inventories of supplies and non-expendable property for the project;
  • Initiates and implements cost management initiatives across the entire project operations and key results areas;
  • Ensures project compliance with regulatory and donor requirements; and manages relationship with external stakeholders for strategic advantages;
Requirements:
  • Bachelor degree in Business field such as accounting, finance, etc.
  • CPA III / ACCA part 2
  • 3 years of experience in projects finance and accounting & reporting;
  • Experienced in financial budgeting and strategy; business evaluation and advice, risk management and corporate governance, managed statutory requirements¸ financial accounting and reporting
  • Strong financial management, corporate risks management and capital project appraisal skills;
  • Sound knowledge of NGO donor compliance regulations
  • Budgeting skills
  • Demonstrated initiative and the ability to work effectively within resource and time constraints;
  • Knowledge of Financial and ERP systems
Training Assistant
 
Overall Job Function: Responsible for preparing training materials, overseeing the management of trainings and preparing the training reports
 
Key Responsibilities:
  • Assist with clerical and administrative duties.
  • Obtain quotations, organize transport for participants in the training events, maintain financial records and confirm attendance to the events, organize accommodation and meals, arrange training equipment in support of the event, place advertisements, confirm attendees, prepare briefing materials and project communications accurately and on time, explain costs and confirm payments to be made, keep records, make suggestions for improvements and make recommendations.
  • Respond to stakeholders and partners queries and forwarding queries to the Training Coordinator to respond as necessary.
  • Assist in the production of training documentation.
  • Assist in the preparation of pre and post training activities and reporting.
  • Have the ability to coordinate and facilitate the training events to the target groups required by stakeholders and partners, and actively participate and help in conducting the training events.
  • Maintenance of accurate records (hard copy and online) of all operational and financial transactions for easy reference and retrieval; document management, including file closures, archiving.
  • Resolution of routine administrative and process issues, referring complex issues to the Training Coordinator with recommendations for course of action.
  • Use of technology and electronic systems and tools to initiate work, share information with project staff and stakeholders.
  • The Training Assistant will assist and maintain a database/spreadsheet of past and current training programs including participants attended type of training, duration, presenters etc. The database/spreadsheet should enable statistical data at any given time and help in monitoring and evaluation of the performance and progress of the Training component.
  • The Training Assistant will also assist in providing data to enable the Training Coordinator to carrying out training event evaluation and preparation of post training evaluation reports. The data to be collected and compiled is to be accurate and used to facilitate monitoring and evaluation of project activities, and to institutionalize and disseminate knowledge.
Requirements:
  • Bachelor’s degree in economics, finance, commerce, accounting or related field
  • 4 years' experience working in an administrative position or similar role is required.
  • Able to work independently
  • Conversant with MSOffice using MSWord, MS Excel, the internet and email
  • Ability to perform a variety of routine financial and administrative tasks
  • Consistently approaches work with energy and display a positive, constructive attitude and able to resolve operational issues
  • Excellent working knowledge of written and spoken English is required
Driver
 
Overall Job Function: To drive and ensure the safety of staff and OGRA Foundation clients including maintenance of the organization vehicles
 
Key Responsibilities:
  • Facilitates OGRA Foundation staff movement using the assigned vehicle;
  • Ensures cleanliness of assigned vehicle at all times when in use or otherwise and that the vehicle is in good condition before use;
  • Carries out periodic checks on the assigned vehicle to determine maintenance needs and report accordingly and time;
  • Drives carefully at all times and ensure safety of the passengers, other road users, and the assigned vehicle;
  • Keeps up to date vehicle mileage log;
  • Maintains an up to date records of vehicle fuel and service costs;
  • Ensures all vehicle reports are done on a monthly basis and submitted on or before the scheduled date;
  • Keeps up to date the vehicle insurance policy;
  • Reports any incident that involves injury, damage to any passenger, pedestrian or third-party property immediately, in line with OGRA Foundation’s policies and procedures.
  • Handles any emergency which may arise, including following procedures in the event of such emergencies including vehicle fire.
Requirements:
  • O’ Level Certificate
  • Driving license or permit classes B, C, D, E
  • Certificate in Defensive Driving Training
  • 5 years’ work experience in a reputable NGO;
  • Conversant with the geography of field areas.
  • Basic mechanic skills
  • Basic first aid skills
  • Strong command of English and Kiswahili
Application Procedure
 
Interested applicants are invited to send their applications to recruitment@ografoundation.org with the position applied for as the subject line on or before Friday 4th November 2016 latest 12 noon.

Only shortlisted candidates will be contacted.

OGRA Foundation is an equal opportunity employer.





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