International NGO M&E Manager Job in Uganda

Nov 25, 2016

International NGO  

Job title: M&E Manager - Uganda
Job Summary: The position of M&E Manager will provide leadership and oversight of the program’s M&E strategies, approaches, systems and tools in collaboration with other program staff, sub-recipients, and M&E units in the Ministries of Health. 

S/he will ensure alignment of the program’s M&E approach with national health management information systems and tools, and will provide technical advisory services to strengthen national systems. 

The M&E Manager will be responsible for tracking achievement on indicators at the national level and advise on solutions for continuous improvement. 

S/he should have the ability to work sensitively and positively with program staff and promote a learning environment.  

The M&E Manager is expected to have a high level of self-initiative and use critical thinking skills to identify and fill gaps. 

Specific Job Responsibilities:
Monitoring and Evaluation
  • Ensure collection of high-quality reliable and timely data to monitor program activities and evaluate progress towards achievement of program objectives.
  • Lead development of the program’s M&E plans and procedures. Ensure plans are adhered to and in line with national M&E strategies, health information management systems, and tools.
  • Develop and continually update a M&E operations manual to ensure all M&E-related documents and tools are organized, up-to-date, and accessible. 
  • Support the M&E team in strategically preparing and reviewing M&E calendars.
  • Ensure that the program is in compliance with our client’s MEAL Policies and Procedures and strategic initiatives.
  • Coordinate regular data quality audits (DQAs) to ensure the integrity of project data.
  • Conduct regular field monitoring and supervisory visits with program teams, SRs and government partners.
  • Organize and undertake M&E capacity building activities such as trainings, workshops and other visits for learning for our client SR, Ministry of Health M&E staff.
  • Coordinate the implementation of program evaluations, assessments, surveys, special studies and operations research as required.
  • Collaborate with the Program Director to communicate assessment/survey findings to key stakeholders.  Communications should be tailored to the needs of various audiences.
  • Work with ICT4D staff to incorporate and maximize the value and utility of technologies for M&E.
  • Support programming staff to engage key populations in monitoring and evaluating program’s performance and to incorporate participatory methods into M&E systems.
  • Orient program staff and partners on the basic principles and practices of beneficiary accountability.
  • Lead the development and implementation of feedback and response channels to reflect the preferences of community members and beneficiaries.
  • Ensure that beneficiary feedback is adequately documented, addressed, analyzed, and utilized by program teams.
Knowledge Management and Learning
  • Ensure that M&E and program teams regularly review and accordingly adjust M&E plans and tools in the light of changes and needs in the field context based on monitoring data and reflection sessions.
  • Support learning-to-action events and reflection sessions to systematically analyze data for programmatic use, and to document and incorporate lessons learned into program design and implementation.
  • Support program staff in key activities including development of a learning agenda, organizing regular learning events, supporting operations research, and reflecting, documentation, and communication of learning initiatives.
  • Facilitate the M&E Community of Practice to ease communication and information flow among our client, SR and government M&E staff.
  • Develop and oversee knowledge management systems and practices to gather, document and share best practices with SRs, government and technical partners.
  • Facilitate the identification of lessons learned and best practices and collaborate with M&E and program staff to develop learning briefs, project bulletins and other materials for dissemination.
  • Promote adoption of the best practices in knowledge management by other SRs and government partners.
Management and Administration:
  • Coordinate with Program Director and Finance staff to maintain, track, and adjust M&E budget throughout the life of the project.
  • Support elaboration of Program Update/Disbursement Requests (PU/DR) in collaboration with other program staff.
  • Ensure staff compliance with all our client’s and Global Fund administrative and operational procedures and policies, as well as applicable donor regulations.
  • Liaise with technical counterparts in the Ministry of Health, other Principal Recipients, and other local and international stakeholders engaged in activities in Uganda.
  • Represent our client’s at relevant technical working groups, sectoral meetings and coordination forums.
Human Resource Management:
  • Lead, manage and supervise a team of our client’s staff to meet program objectives.
  • Conduct periodic reviews of staff performance in keeping with our client’s performance management system and mentor staff to ensure high levels of motivation, commitment, capacity, and teamwork.
Qualifications and Skills:
  • Master’s degree in a field related to Public Health, International Development, or Social Sciences.
  • Minimum of 10 years’ experience in monitoring and evaluating health programs and provision of technical assistance to government and non-government partners
  • At least 5 years’ experience in senior management position; preference for experience in the management of M&E systems and staff for health programs in an African country
  • Knowledge of national health management information systems, strategies and tools in Uganda
  • Demonstrated experience with collection/analysis of epidemiological data
  • Understanding of principles and current approaches to M&E for health programming, including knowledge of both quantitative and qualitative methods
  • Experience with participatory and community-based M&E systems
  • Familiarity with beneficiary accountability mechanisms
  • Proficiency in database development/management, and skills in analyzing, interpreting and communicating data and information to various stakeholders
  • Experience using ICT4D for data collection
  • Significant experience in conducting quantitative and qualitative assessments and surveys
  • Previous experience with leading and managing studies and consultants
  • Experience with facilitation, capacity strengthening and partnership building, with the capacity to empower staff through opportunities for growth & development
  • Ability to transfer knowledge through formal and informal training
  • Knowledge of Global Fund strategies and regulations desired
  • Proven leadership and inter-personal skills and ability to build and motivate diverse and talented teams
  • Public relations skills and ability to work well both within a team and independently
  • Strong representational skills and ability to interface with multiple stakeholders, representatives, and partners (including representatives of government agencies) in a professional manner on an ongoing basis
  • Demonstrated ability to work effectively under pressure and to prioritize competing demands
  • Strategic, analytical and decision-making skills
  • Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
  • Proficiency in database development/management and statistical software (SPSS, EPI-Info)
  • Professional proficiency in English oral and written communication skills; strong demonstrated writing skills required (reports, evaluations)
  • Willingness and ability to travel in-country (sometimes on short notice) up to 50% and out of the country up to 10%
How to Apply
Interested and qualified candidates should forward their applications including detailed CVS to Recruitment Manager on email before 29th November 2016.


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