Save the Children Country Programme Internal Audit Manager Job in Nairobi, Kenya

Dec 17, 2016

Save the Children

Country Programme Internal Audit Manager - Kenya
 
Team / Programme: Internal Audit

Location:  Nairobi (with at least 50% travel to field sites in Kenya)
 
Grade: 2

Post Type: National (12 months)
 
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
 
 
Role Purpose: Reporting directly to the Country Director, the internal audit position will independently evaluate the adequacy and effectiveness of the governance, risk management and control systems within the country programme. 

The postholder will provide regular feedback to the Senior Management Team on the effectiveness of these systems, together with costed and detailed action plans to address any areas of weakness or non-compliance.

The position will play a lead role in supporting internal audits and in coordinating fraud investigations as required. 

The postholder will line manage the Donor Compliance Officer, whose role is to coordinate external audits and to support field offices and country office departments to strengthen their compliance with donor and SCI rules and regulations.

Scope of Role: The postholder will work closely with all senior managers in the Kenya programme and will have a direct reporting line to the Country Director. 

Working on independently, as well as part of a team, he/she will carry out audits, reviews and investigations to deliver feedback on the effectiveness of the controls and risk framework operating across the country programme to the various stakeholders. 

Specific requirements include:
  1. lead and complete audits, reviews, investigations and other work assigned to agreed professional standards and stakeholder expectations, on time and within budget.
  2. work with the SMT and other departments to ensure timely follow-up on findings and action plans from a) the country office risk register; b) the Global Assurance internal audit; c) statutory audits of the country office; and d) the Quality Framework Essential Standards and Key Performance Indicators (KPIs).
  3. produce high quality, value-adding audit reports for senior managers that are clear, concise, timely and solutions-driven.
  4. build strong working relationships across the organisation and keeping abreast of changes in the internal and external environment that will impact on the risk profile of the country programme.
  5. through collaboration with, and effective line management of, the Donor Compliance Officer, ensure successful coordination of external audits and a strengthening of the compliance and controls across the country programme.
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.

In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own.

Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. 

We employ nearly around 250 staff and had an operating annual budget in 2016 of approximately US$17 million.

Reports to: Country Director

Staff directly reporting to this post:  Donor Compliance Officer

Key Areas of Accountability:
  1. Together with the SMT and other departments, ensure timely follow-up on findings and action plans from a) the country office risk register; b) the Global Assurance internal audit; c) statutory audits of the country office; and d) the Quality Framework Essential Standards and Key Performance Indicators (KPIs).
  2. Lead, plan, conduct, report and follow up assignments from the GA internal audit plan on time, to a high standard and within budget.
  3. Develop an annual plan to undertake quarterly reviews in each of the Kenya programme’s 6 main areas of operation: Bungoma, Dadaab Refugee Camp (including Garissa), Mandera, Nairobi, Turkana and Wajir. 
  4. Undertake visits to selected project sites when visiting field offices. Engage with beneficiaries and Monitoring, Evaluation, Accountability and Learning (MEAL) team on complaints and community feedback mechanisms. 
  5. Conduct or lead on organising special investigations into cases of alleged fraud and/or serious negligence as required; provide advice to the senior management team (SMT) on corrective action, as appropriate and in accordance with Save the Children International’s Fraud Policy. Update the SMT on any current fraud issues on-going in the programme and liaise with the global and regional fraud management teams to ensure effective and timely reporting.
  6. Conduct fraud awareness training for new staff and refresher trainings for all staff
  7. Manage the Risk Register ensuring that top key risks are identified by the SMT. Ensure that these strategic risks are reviewed regularly and that the relevant content owners follow up on their respective action points in a timely manner.
  8. Work with the awards management team to develop check lists for budget holders of all donors’ compliance requirements.
  9. Work with the MEAL team to monitor the feedback and complaints systems and ensure any substantial complaints are followed up on and are reported to the SMT.
  10. Build the capacity of senior managers in the country programme to understand and apply relevant SCI policies (fraud, whistleblowing, procurement, finance, etc.), donor and SCI compliance regulations and Government of Kenya legislation. Deliver workshops and presentations as required to disseminate information and to train staff.
  11. Provide leadership and supportive management to the Donor Compliance Officer and any staff subsequently appointed to the internal audit team. Ensure that they have clear annual objectives and that performance is reviewed both continuously and through a formal mid-year and annual procedures as required by SCI. Collaborate with and effectively line manage the Donor Compliance Officer to ensure successful coordination of external audits and a strengthening of the compliance and controls across the country programme.
  12. Work with SMT members and other department heads in assessing the Country Office against the essential standards and thereafter developed an action plan on what is to be done to be at standard for those that were not and continuously monitor compliance of the standards.
  13. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job description and be able to vary working hours accordingly.
Skills and Behaviours (our Values in Practice)

Accountability:
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate remedial actions when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency; demonstrates the highest levels of integrity
Qualifications and Experience
  • A University degree in Commerce, Accounting or Business Administration (Finance or Accounting option) from a recognised university.
  • A minimum of 3 years of progressively mid-level management experience with INGO’s in professional accounting and financial management.
  • be a qualified internal auditor (IIA) or accountant; or have extensive experience in relevant operational areas (e.g. in programme/project management in an INGO context) and be willing to learn the appropriate audit skills
Experience and Skills:

As a minimum you will:
  • be highly accurate, detail-orientated, and able to complete multiple projects, with conflicting priorities, on a timely basis
  • have been producing high quality effective written communication e.g. reports, in English
  • have highly developed interpersonal and communication skills including influencing, negotiation and relationship building
  • have strong results-orientation, with the ability to challenge existing mind sets 
  • be willing to undertake high amount of travel within the programme’s field locations (up to 40%) and work with minimum supervision under difficult conditions in some of the most insecure and marginalised parts of Kenya.
  • have a strong cultural awareness and be able to work well in an international environment with people from diverse backgrounds and cultures
  • demonstrate and model the highest standards of ethical behaviour, professionalism and integrity.
  • be committed to Save the Children’s values
We expect applications from internal auditors to:
  • have experience of risk-based auditing
  • have a track record of leading small teams for specific short-term audit or other work assignments and delivering high quality timely results
  • have experience of evaluating systems and processes, identifying weaknesses and areas of improvements
We expect applications from operational staff to:
  • show extensive experience in relevant operational areas (e.g. in programme/project management in an INGO context) and be willing to learn the appropriate audit skills
  • be an effective line manager of team members, setting clear and ambitious performance objectives and providing supportive supervision to all line reports.
It would be advantageous if you: 
  • have INGO experience or have worked in a commercial/public sector international organisation 
  • have some experience of grant requirements of major donors such as EC/ECHO, DfID, USAID and the UN agencies
  • have an aptitude for financial analysis
  • have some experience of Agresso financial software
  • have some experience of IT audit
  • have some counter fraud experience
  • able to look at the bigger picture when assessing organisational performance and risk
How to Apply

The application process is now open and will close on Monday 9th January 2017.    

To apply for these positions visit the SCI Kenya Website: https://kenya.savethechildren.net/jobs

The system allows CVs & Cover letter as One(1) document.  

Applications will be reviewed on a rolling basis.    




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