Administrative Assistant Job in Kenya

Jun 9, 2017

Position: Administrative Assistant
 
The Role: To support managers and employees, assisting in daily office needs and managing company’s general administrative activities including filing, invoicing, dispatch and requisitions among other tasks.
 
Responsibilities
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements & Skills
  • At least 3 years proven experience as an administrative assistant with knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Degree/diploma and additional qualification as an Administrative assistant or Secretary will be a plus
  • Should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
  • Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Qualified persons to apply at recruitment@cdl.co.ke
 
Only shortlisted candidates will be contacted.
 




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