ATC Administrative, HR and Procurement Officer Job in Nairobi, Kenya

Jun 10, 2017

The Agri and Co-operative Training and Consultancy Services Ltd, The Corporate arm of The Cooperative University of Kenya is charged with a mandate to facilitate the outreach of the University’s academic knowledge through provision of business solutions to Agriculture, Co-operative and Associated sectors of the economy.
 
We train, consult and undertake applied research in the three sectors in Kenya and the region.

We are also a professional and quality Staff Recruitment Services Provider.
 
One of our clients, a well established company in Agriculture and Real Estate businesses is looking for suitable personnel who are experienced, innovative and result oriented to fill up the following position:
 
Administrative, HR and Procurement Officer
 
Location: Nairobi or any other designated areas
 
Reporting: To the CEO
 
Job Summary: The Administrative, HR and Procurement Officer provides administrative management, human resource management and procurement support
 
Key Performance Areas
 
Administration Operations
  • Handle and review staff’s work in translating, editing and formatting technical documents and correspondences
  • Provide interpretation for meetings and workshops as needed and upon request.
  • Organize and/or coordinate Administrative, HR and Procurement activities
  • 4. Perform general administrative tasks (prepare logistics for travels: booking hotel, air ticket and car service; sort, screen and distribute incoming mail, emails, fax and process outgoing mail, emails, fax; maintaining an effective office filing system and incoming and outgoing calls)
  • Assist the Managers in providing a harmonious working environment which conforms to all legal and procedural requirements
  • Arrange for meetings and takes minutes for Board of Directors and Board of Management meetings
  • Circulate circulars and memos
  • Other Administrative duties assigned
Human Resources Operations
  • Work with relevant technical staff to edit job descriptions when needed.
  • Advertise jobs internally and externally. Prepare related procurement including purchase orders, collect charge codes and signatures, and submit invoices to Accounting.
  • Undertake supervision as delegated by CEO, conduct and manage the recruitment activities for staff positions and consultant work: Scan CVs for first round of interview. Handle logistical arrangements for candidate interviews, prepare interview schedules, interview questions and necessary tests, and train
  • Produce standard correspondence in response to inquiries and job applicants.
  • Arrange travel and process candidates travel expense forms when necessary.
  • Assist in the circulating rosters, providing biodata forms, and collecting CV’s and other paperwork needed.
  • Be responsible for maintaining the HR files and administratively manage
  • Manage staff’s leave request and update in their leave accrual record accordingly.
  • Other HR duties assigned
Procurement
  • Prepare related procurement including purchase orders, collect charge codes and signatures, and submit invoices to Accounting
  • Advertise for tenders and quotations
  • Receive tenders and quotations
  • Handles field office purchases and deliveries when required for orders
  • Prepare all required papers for the purchases in compliance
  • Support other team members in processing other office purchases
  • Ensures that purchases are made in the best interests of the company
  • Secretary in the procurement committees
  • Other Procurement duties assigned
Qualification, Skills and Experience
  • Minimum :“O” C +
  • Degree in Business Management or equivalent
  • Computer skills including spreadsheet, word processing, and electronic mail; Microsoft Office Suite preferred.
  • Detail-oriented with excellent interpersonal skills and ability to work in a team.
  • Ability to work independently, prioritize tasks and to take initiative
  • Experience with managing the logistical aspects.
  • Strong analytical judgment ,
  • Good Written/verbal communication
  • Genuine commitment
  • IT skills
  • Good technical knowledge.
  • Two year experience in Business Administration in a busy Company
To Apply
Submit your application by email to info@atc.co.ke by 14th June, 2017.

Include in your application:

(1) Cover letter,

(2) Curriculum vitae ,

(3) Scanned copies of the Certificates and Testimonies,

(4) Name and Mobile telephone numbers of Three current referees,

(5) Your day time cell phone contacts.

Note only the shortlisted candidates will be contacted.




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