ACTED Director of Operations NGO Job in Nairobi, Kenya

Jul 6, 2017

ACTED Kenya / Somalia

Department:
Coordination
 
Positions: Director of Operations
 
Contract duration: One Year
 
Duty Station: Nairobi, Kenya with frequent travels to other countries

Background on ACTED: Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
 
 
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
 
We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. 

ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. 

ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.
 
With a budget of 164 million EUR in 2014, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.

ACTED Kenya is looking for experienced self-driven and self-oriented professionals to fill the above post;

Position Profile: The Director of Operations – (Field Operations & Project Implementation) is a key member of the Senior Management Team at country level. 

He/she will work to ensure all projects in the country run in a smooth and cost-efficient manner and in compliance with ACTED’s and donors’ procedures and legal requirements.
 
Objective: Ensure the smooth running of projects reaching outputs and maximizing outcomes for beneficiaries.
 
Anticipate and mitigate risks in implementation and ensure projects are run in a cost-efficient manner, in compliance with ACTED’s and donors’ procedures and legal requirements.

Duties and Responsibilities
 
1. Project Implementation Follow-up
  • Project Planning
  • Project Implementation Follow-up
  • Project Quality Control
  • Implementing Partners
  • External Relations
2. Administrative and Operational Management of Project Implementation
  • Finance- Oversee overall financial management, planning, systems and controls.
  • Logistics
  • Administration/HR
  • Transparency/Compliance
  • Security management
  • Implementing Partners
  • Improve the operational systems, processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning.
  • Manage and increase the effectiveness and efficiency of Support Services (HR, IT and Finance), through improvements to each function as well as coordination and communication between support and NGO functions.
  • Play a significant role in long-term planning, including an initiative geared toward operational excellence.
  • Management of agency budget in coordination with the Executive Director.
  • Development of individual program budgets
  • Invoicing to funding sources, including calculation of completed units of service.
  • Increase the effectiveness and efficiency of Support Services through improvements to each function (HR, IT, Finance) as well as coordination and communication between functions.
  • Drive initiatives in the management team and organizationally that contribute to long-term operational excellence.
  • Providing consulting services on matters related to fundraising
  • Contribute to short and long-term organizational planning and strategy as a member of the management team
Qualifications
  • Master Level education in a relevant field such as International Relations or Development
  • Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
  • At least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East
  • Demonstrated communication and organizational skills
  • Ability to train, mobilize, and manage both international and national staff
  • Flexibility and ability to multi-task under pressure
  • Ability to work well in unstable and frequently changing security environments
  • Willingness to work and live in often remote areas under basic conditions
  • Proven ability to work creatively and independently both in the field and in the office
  • Advanced proficiency in written and spoken English and French (to efficiently write donor reports)
Application Procedure
 
Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 20th July 2017. 

Please note that only the shortlisted candidates will be contacted.
 
ACTED is an Equal Opportunity Employer.




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