ACTED Regional Finance, HR / Administration and Compliance Manager NGO Job in Nairobi, Kenya

Jul 6, 2017

ACTED Kenya / Somalia

Department:
Coordination
 
Position: Regional Finance, HR / Administration and Compliance Manager
 
Contract duration: One Year
 
Duty Station: Nairobi, Kenya with frequent travels to other countries

Background on ACTED: Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
 
 
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
 
We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. 

ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. 

ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.
 
With a budget of 164 million EUR in 2014, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.

ACTED Kenya is looking for experienced self-driven and self-oriented professionals to fill the above post;

Job Profile: Under the authority of the Country Director and Finance Director in HQ, the Regional Finance, HR/Administration and Compliance Manager will be responsible for ACTED accounting and financial management in-country. 

The Regional Finance, HR/Administration and Compliance Manager ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.

Duties and Responsibilities

1. Accounting and Financial Management
 
a. Accountancy and Treasury
  • Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.;
  • Oversee the management of bank accounts: follow transfers, check balances, check authorised visas;
b. Commitment of expenditure:
  • Set up and formalise procedures for the commitment of expenditure, conform to ACTED procurement guidelines: collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices;
c. Develop project budgets:
  • Develop budgets for project proposals according to project needs and Donor constraints;
  • Draft financial reports (mid-term and final) respecting contractual deadlines;
  • Guarantee the respect of Donor procedures for each financial contract.
2. HR Management and Administration
 
a. Staffing & recruitment:
  • Overall supervision of the recruitment processed at Field and Capital levels;
  • Management of appraisals, salary increments and disciplinary actions in conjunction with the line managers at the duty stations.
b. Administration & governing laws:
  • Ensure that all HR, PBO, NGO board and Immigration acts are duly implemented within the ACTED mission.
c. Capacity Building
  • Ensure training and capacity building for the Finance, HR/Admin and Compliance team members in ACTED in order to increase the level of technical ability and skills within the organization.
  • Facilitating on-the-job training to empower staff in her department to enable them achieve their objectives.
3. Compliance
  • Conduct the Regional risk assessment, draft and implement the approved Annual ACTED Global Audit Plan.
  • Manage the Regional Audit Teams and organize specific regional audit missions where personal technical intervention is required.
  • Be the Ultimate focal point for information and interpretation of ACTED’s & Donor’s processes and Procedures
Required Qualifications
  • Master Level education in a relevant field such as International Relations or Development
  • Masters Level education in Finance or equivalent will be highly desirable
  • 3+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise
  • Excellent financial and analytical skills
  • Excellent communication and drafting skills for effective reporting on programme financial performance
  • Ability to manage a financial/monitoring team and demonstrate leadership
  • Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts
  • Ability to operate in a cross-cultural environment requiring flexibility
  • Familiarity with the aid system, and understanding of donor and governmental requirements;
  • Prior knowledge of the region an asset
  • Fluency in English required - ability to communicate in local languages an asset
  • Ability to operate Microsoft Word, Excel and Project Management software
Requested Profile
  • 5+ years of solid experience in financial management and monitoring systems, HR management and Audit preferably of large development programs, possibly complemented by academic expertise;
  • Must be proficient in French to enable easy flow of communication with French speaking countries in the region.
  • At least 5 years of working experience in regions with unstable security either in Africa, Asia, or the Middle East;
  • Demonstrated communication and organizational skills;
  • Ability to train, mobilize, and manage both international and national staff
  • Proven ability to work creatively and independently both in the field and in the office;
  • Knowledge of local languages and/or regional experience will be an added advantage
  • Advanced proficiency in written and spoken English and French (to efficiently write donor reports)
Application Procedure
 
Qualified persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on 20th July 2017. 

Please note that only the shortlisted candidates will be contacted.
 
ACTED is an Equal Opportunity Employer.




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