KOICA Office Administrator Job in Kenya

Jul 10, 2017

KOICA Kenya Office is a bilateral grant aid agency for the South Korean Government.

Job Vacancy: Office Administrator
 
Job Description
  • Manage all activities involved in sourcing Suppliers, procurement, quality assurance and financial logistics activities, overseeing all aspects of purchasing, negotiations and process implementation for procurement of goods and services
  • Ensure quality, cost effective and timely documentation of all procurement processes
  • Provide secretarial assistance such as – arrange appointments, drafting of letters, schedule meetings, receive visitors, and respond to requests for information.
  • Maintain and update files and retrieve relevant information as and when required.
  • Maintain database, visiting cards, address, telephone numbers etc.
  • Applying and following up on VAT refunds and exemptions.
  • Application and follow up of passes and work permits for newly dispatched Korean officials.
  • Assist to settle newly dispatched Korean officials i.e. clearance of containers and/or cars from the Port.
  • Handle contracts and lease agreements (moving offices/ new residences for dispatched officials, etc.)
  • Handle office insurance matters.
  • Handling and following up on legal issues that might arise.
  • General office maintenance.
  • Coordinate the Invitational Fellowship Program for Kenyan Government officials.
Qualifications
  • A University Degree, preferably, in the Social Sciences
  • A minimum of 2-3 years’ experience in a similar role. Experience in Accounting will be an added advantage.
  • To have studied in Korea or worked with Korean organizations will be an added advantage.
  • Proficiency in Microsoft Office programs, email and internet.
  • Ability to multi-task, organize, prioritize and communicate
  • Excellent verbal and written communication skills in English.
  • Well groomed, presentable, friendly and confident
How to Apply

All applications should be directed to koicakenyaoffice@gmail.com

Deadline: July 16th, 2017




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