PA & Office Administrator Job in Kenya

Aug 4, 2017

Job Title: PA & Office Administrator
 
Reporting to: Executive Business Manager

Personal Assistant
  • Receiving and sorting daily deliveries / mail.
  • Managing executives’ diaries and organizing meetings and appointments.
  • Controlling access to the executive
  • Booking and arranging travel, transport and accommodation.
  • Preparing letters, presentations and reports on behalf of the executives.
 
Office Administration
  • Manage Office consumables budgeting, requisitioning and usage.
  • Ensuring the office & compound is clean and properly maintained.
  • Supervising and monitoring administrative staff.
  • Ensuring utility bills are paid on time i.e. Internet, Telephone, Water, Electricity, gardening etc.
  • Keeping a register of the company’s assets and organizing for repairs & maintenance of the same.
  • Ensuring company vehicles are properly maintained and fueled.  
  • Organizing internal company events.
  • Work with receptionist to coordinate meeting rooms and ensure adequate supplies are available and their tidiness.
  • Assist HR with implementation of various office policies.
  • Ensure office efficiency is maintained by carrying out planning and procurement of office equipment and overseeing their safe keeping, allocation and/or storage as applicable.  
Knowledge, Skills and Abilities
  • Proven work experience as a personal assistant
  • Knowledge of office management systems and procedures
  • Outstanding organizational and time management skills
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
Qualification and Experience requirement
  • Minimum 5 years of experience as a Personal Assistant
  • Hold a Bachelor’s Degree from a recognized institution
  • PA Training/Certification will be an added advantage
How to Apply

If interested, kindly send your CV and application letter to recruit@zeepo.co.ke indicating the job position on the title.




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