The National Empowerment Network of People living with HIV/AIDS in Kenya (NEPHAK) is a national network that unites people living with HIV (PLHIV) and those affected by TB and AIDS through community based organizations and non-governmental organizations including PLHIV networks.
NEPHAK works in partnership with line government structures and like-minded civil society organizations to improve community health in Kenya.
NEPHAK is currently looking for qualified professionals to join its team for the implementation of the Global Fund to fight AIDS, TB and Malaria (GFATM) HIV - Project with the Kenya Red Cross Society as the Principle Recipient in partnership with the Ministry of Health in Kakamega County.
A qualified and experienced professional is being looked for to join NEPHAK team in the following position:
Job Summary: Responsible for processing of financial transactions, maintaining financial records of the organization, providing adequate accounting information, ensuring compliance with financial policies, systems and procedures, maintain accounting controls, proper custody of financial records, and safeguarding the assets of the organization.
R1. Financial Management
- T.1 Support the implementation of, and ensure adherence to financial management policies, systems and procedures.
- T.2 Provide technical input in the programs budgeting process.
- T.3 Assist in the preparation and monitoring of budgets.
- T.4 Prepare monthly and annual books of accounts and records in a timely manner for annual and special audits.
- T.5 Assist in the coordination of external audit and lead the response to issues raised in the management letter.
- T.6 Provide support in audit of projects when necessary.
- T.7 Maintain an accurate and up to date fixed asset register for the organization.
- T.8 Prepare financial statements and narrative as per specific donor reporting agreements and audit requirements and timescales.
- T.9 Support in financial management both to NEPHAK SMT and affiliates/sub-grantees.
- T.10 Build the capacity of staff in financial management and reporting.
R2. Processing of Financial Transactions
- T.1 Ensure cheques, payment of vouchers and any supporting source/transaction documents are approved and authorized.
- T.2 Verify all payments for accuracy and ensure amounts are within budget provisions before submission for approval.
- T.3 Verify staff returns from the field for accuracy, completeness and genuineness including receipts and any vouchers submitted by imprest holders when retiring advance/imprest.
- T.4 Making payments to creditors.
- T.5 Invoicing debtors and receiving payments on behalf of the organization.
- T.6 Disburse petty cash.
- T.7 Process monthly payroll including update staff records, effect deductions, and disburse of funds to respective staff bank accounts and other recipients.
- T.1 Carry out banking activities; ensure funds are deposited in, and payments made from the right/designated accounts.
- T.2 Monitor operations of bank accounts and track bank balances to manage liquidity, cash flow and availability of funds for issued payments.
- T.3 Undertake monthly bank reconciliations and follow-up on outstanding issues.
- T.4 Prepare monthly cash-flow statement.
R4. Financial Records
- T.1 Maintain up to date financial records in respect to all financial transactions.
- T.2 Carry out daily reconciliation on financial transactions captured in the financial records and update in the accounting system.
- T.3 Address issues and queries that arise from financial transactions without undue delay.
- T.4 Make sure that accounting documents are correctly filed and securely kept.
R5. Statutory Deductions
- T.1 Effect and make timely remittance of statutory deductions to relevant authorities by the due dates (e.g. PAYE. NHIF, NSSF, HELB, Provident Fund etc).
- T.2 Compile annual and periodic returns as per requirements and directives and forward the same to the relevant statutory and government departments to ensure compliance.
Knowledge, Skills and Abilities (The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education and prior experience or on-the-job-training).
a. Level of Education:
- Bachelor’s degree in accounting, finance, business or any other related field.
b. Specialized Training / Professional Qualifications
- CPA II.
c. Competencies / Abilities / Skills Required
- Strong analytical skills.
- Strong interpersonal skills.
- Excellent computer skills including proficiency in accounting packages - Quick-books.
- Strong report writing skills.
- Strong coordination skills.
- Auditing skills.
d. Job experience
- At least three (3) years’ experience in a similar position preferably in an NGO environment.
NEPHAK Working Conditions
The positions involve frequent travel by the jobholder to visit member organizations and project sites and the travel may at times involve exposure to adverse weather conditions and difficult circumstances.
There may be periods that require the jobholder to work odd hours when necessary to meet deadlines or respond to specific situations.
How to Apply
Interested and qualified candidates should send an Application Letter and CV to
NEPHAK National Secretariat,
3rd Floor, Wood Avenue Court, Wood Avenue,
off Lenana/Argwings Kodhek Roads.
P. O. Box 75654 00200
and/or email: [email protected]
(indicate clearly the position applied for in Subject line of the email)
by Friday 26th August 2016.
NEPHAK is an equal opportunity employer.
Only shortlisted candidates shall be contacted.