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Oct 28, 2016

Micronutrient Initiative Program Finance Officer, Africa Job in Nairobi, Kenya

Micronutrient Initiative

Program Finance Officer, Africa

Passionate about developing and implementing solutions for hidden hunger, the Micronutrient Initiative (MI) works in partnership with governments, the private sector and civil society organizations to address micronutrient deficiency and related health and nutrition problems in underserved populations.

Governed by an international Board of Directors, MI works in Africa, Asia, the Caribbean, and Latin America and reaches 500 million people in 70 countries.

With headquarters in Ottawa, Canada MI maintains regional offices in New Delhi, India and soon Nairobi, Kenya that manage our country offices in Asia and Africa.

As we begin staffing our Africa Regional Office in Nairobi Kenya we are seeking skilled and highly motivated individuals to fill key positions in the areas of Finance, Nutrition, Monitoring and Reporting, Contracting and Procurement, Human Resources and support staff.

We are recruiting for the following position:

Job# KENRO-04
1. Identification
Position Title: Program Finance Officer, Africa
Reports to / Position Title: Senior Program Finance Officer, Africa
Location: Nairobi, Kenya

2. Overall Purpose / Broad Function: The Program Finance Officer works in close collaboration with regional finance team to ensure correct contracting and payments as well as the proper use and maintenance of the Contracts Database in the Region.
3. Key Duties and responsibilities:
Contracts Database management
  • Regional contracting and payment processing for programs within Africa.
  • Ensure that all regional project and contract details are correctly maintained in the MI contracts database.
  • Verifies the coding in the Payment request form and checks that it agrees with the Contract Database
  • Monitor the contracts database for the Region on a monthly basis by following up with program staff on all the long term extender contracts, milestones that are past their activity date.
  • Assist Regional Office with the follow-up of quarterly monitoring reports.
  • Assists in the preparation of monthly, quarterly and annual monitoring reports on program spending
  • Monitor the Contracts Database (CDB) for the Region on a regular basis. Provide guidance to Country offices and resolve / troubleshoot CDB related bottlenecks.
  • Responsible for sending CDB reports once a month to all Country offices to facilitate appropriate corrective action in CDB.
  • Responsible for sending In Depth analysis to Country offices once every quarter.
  • Responsible for sending quarterly management reports to all Country offices for financial review of programs and forecasting by program teams.
  • Assists in the preparation of quarterly and annual forecasting / financial management reports on program spending.
  • Agency management support, setting up financial templates for reporting in consultation with program teams.
  • Coordinate the consolidation of agency financial reports.
  • Ensures that all project milestone activity related information is captured and maintained in MI information systems.
  • Works with other team members to resolve temporary or cyclical workload issues when they arise.
  • Participates in the development or enhancement, testing and evaluation of corporate systems and procedures to improve their effectiveness and relevance to service needs.
Program and Contract Management
  • Ensure the completeness and accuracy of the funding approval form, contract approval sheet, payment request form and other related documents received from the country offices in the Region
  • Reviews the completeness and accuracy of contract closure form and project closure form and related documents received from the country offices in the Region.
  • Reviews and provides comments to the Senior Program Finance Officer on approval applications for changes to grant/consulting agreement conditions (budget supplements, time extensions) as well as any ensuing amendments.
  • Ensures compliance with established MI policies for the release and approval for signature of legal documents. (Grant agreements, consulting contracts, travel letters, extension and supplement requests).
  • Verify that the contract budgets are in line with the approved budgets.
  • Verification of budgets for GAC project allocated and indirect expenses and sending review to Senior Program Finance Officer.
  • Any other specific task assigned by the supervisor.
  • Act as a backup for Senior Program Finance Officer, Africa
Other duties and responsibilities as required.
4. Supervisory Responsibilities:
  • This position does not have any supervisory function.
5. Education / Professional Designations / Experience:
  • Minimum: Bachelor’s degree with at least five years of working experience in finance in the development sector
  • Professional qualification in accountancy such as ACCA or Certified Public Accountant
6. Language Skills
  • English written and spoken.
7. Travel Requirements
  • None
8. Other Specific Skill Requirements
  • Skills in financial management and administration skills
  • Superior interpersonal and people management skills
  • Competent IT skills, i.e. Word, Excel advanced, and Outlook.
  • knowledge of Great Plains will be an advantage
  • Attention to detail
  • Ability to work under pressure
  • Multi-tasking ability with an analytical and methodical approach.
Note: This job description can and will be amended as required from time to time
MI is a non-smoking work environment

How to Apply

Please forward your resume and cover letter to [email protected] quoting Job# KENRO-04 in the subject line. 

Competition closes November 11, 2016. 

Please note that this position is located in Nairobi, Kenya.

No telephone calls please. 

Although we thank all applicants who apply, only those under consideration will be contacted.

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