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Jun 3, 2017

AAH - K Consultancy Services to Conduct Baseline Survey, Narok West Sub County, Kenya

Action Africa Help International
Terms of Reference for Consultancy Services to Conduct Baseline Survey, Narok West Sub County
Employer: Action Africa Help Kenya (AAH - K)
Deadline for applications: 13th June 2017
Type of Contract: Short Term consultancy
Duration of Consultancy: 20 days
Expected Start and End Date: 22th June 2017
Deadline to submit final report: 19th July 2017
Location: Naikara and Nkoilale wards in Narok West Sub County
1. Background
1.1: AAH Kenya: Action Africa Help – Kenya (AAH-K) is a non-governmental organisation that addresses development challenges in partnership with marginalised communities in Kenya living in low income rural and urban settings, including the arid and semi-arid areas. 

AAH-K is an affiliate county program of Action Africa Help International (AAHI) which has been operating in Eastern and Southern Africa, covering South Sudan, Uganda, Zambia, Somalia, Kenya, Ethiopia and Djibouti. 

AAHI has more than 20 years’ experience in implementing programs with the aim of supporting communities to sustainably and innovatively improve their well- being and standards of living within their respective contexts.

1.2: The Narok West Project background: Narok County is among one of the richest counties in Kenya. 

Large scale wheat farming is practised in the high potential Zone and the world’s famous Masai Mara Game reserve occupies much of the county with 19 conservancies. 

Narok West Sub County is one of the poorest covering range lands with low agricultural potentials and mainly wild life areas. Narok West Sub County is divided into 4 wards: Mara, Naikarra, Siana and Ilmotiook.
AAH-K plans to implement a 3 years project, titled “Mara Community Livelihood Improvement Project”, funded by Bread for the World (BftW), Germany. 

The goal of the project is to contribute to sustainable improvement of the pastoral communities livelihoods through strengthening their social and economic activities in the proposed three project components: 

a. Women and micro enterprise development: The project proposes to use the REFLECT literacy and business skills methodology in an effort to give the 300 women basic functional literacy for life skills, financial skills, family and livelihood skills. 

15 groups of 20 women will be selected and taken through the REFLECT. The women will also be linked to business capital and, exposed to business mentors and supported with business start-up grants.

b. Livestock production and markets: the project will plans to continue work with cooperative established during the 2015/2016 project period.

It will strengthen the capacity of the cooperatives to provide relevant services to the members. 350 Members will be trained on improved livestock production, fodder management, support services.
c. Youth economic empowerment: the project through the cooperatives will identify 100 youth (70 male and 30 Female / young mothers) to impact them with entrepreneurial skills and enable them to utilize their talents as source of livelihood.
The project will also target youths in primary and secondary schools to provide them with opportunity to gain business skills. 10 business teachers will be identified and trained to support enterprises in schools through the business clubs and learning centres.
2. Scope and purpose of the consultancy
The scope of baseline survey will cover collecting personalize (zero) data on the 3 components of the project.
The overall objective of the baseline is to document the initial status of the targeted groups/ individuals as per the set indicators and outcomes.

The baseline should provide information on and not limited to:
a. Improvement on livelihoods of the targeted groups:
i. Average income (daily / monthly) for each of the 300 + women
ii. Income from livestock and livestock related products from the 350+ identified members
iii. Women involvement in household decision making i.e. planning, budgeting, execution, and other household decisions
b. Women utilising knowledge and skills acquired to improve their business
i. Literacy levels of the 300+ women
ii. Numeracy levels of the 300 + women
iii. women having enterprises financial records and types of records kept
iv. Types of enterprise records kept
c. Livestock producers adapting livestock management practices
i. Status / types of the breading stocks in the 350 + members
ii. Size of land set aside/ protected for fodder growing per member for the 350 + members
iii. Pest control and management practices
d. Youth utilising enterprise knowledge and skills to improve their business
i. Types of youth enterprises in the project area
ii. Modes of business operations
iii. Enterprise skill and knowledge in 100 + youth (male and young mothers)
iv. Status of business clubs in 9 schools
3. Responsibilities
The consultant will be specifically responsible for:
  • Designing of the detailed methodology and data collection tools/ templates for the baseline, monitoring and end line
  • Submitting methodology and tools / templates to AAH-K for review and final approval
  • Conducting actual baseline and data analysis
  • Submitting draft and final reports to AAH-K
4. Methodology
The methodology should encourage participation and incorporate feedback from project participants. 

The methods can include and not limited to the following:
  • Desk review/ Literature review of key documents including the project proposal, log frame, monitoring framework and other documents judged relevant.
  • Field visits to the project areas – conduct the survey with all individual participants for each component; (AAH-K staff conduct the mobilisation and identification of the target groups before the baseline starts)
  • Observation.
The consultant will be required to come-up with standard tools/ templates for each component that will be used in this project for the baseline, monitoring and end line.
The consultant will provide an inception report outlining the most appropriate methodology required for the above mentioned deliverables to be discussed with AAH-K before the start of the assignment. 

The consultant will work closely with the AAH-K Project Office, Narok.
5. Key deliverables and time frame
AAH-K envisages the assignment will be conducted in 20 days as outlined below:
Deliverables and No. of days
(i) Submission of inception report: 1 Day

(ii) Document review and developing data collection tools: 2 Days

(iii) Conduct the baseline
300 women
100 youth
350 cooperative members
- Data collection (assuming 10 data collectors each filling in 10 questionnaires per day: in total 1000 questionnaires will be filled, some will be spoilt) (10 Days)
- Training the data collectors (1 Day)
- Pre testing the questionnaire (1 Day)
- Printing the questionnaires (1 Day)

(iv) Data analysis - 3 Days
(v) Present draft report and the data collected: ½ Day
(vi) Submit the final report: ½ Day
Total days: 20 days
6. Consultancy quality and ethical standards
The consultant should take all reasonable steps to ensure that the consultancy is designed and conducted to respect and protect the rights and welfare of the people and communities involved and to ensure that the data is technically accurate and reliable, is conducted in a transparent and impartial manner and contributes to organizational learning and accountability.
  1. Utility: the base line data and recommendations must be useful and should form the basis of implementing the proposed project activities for each target group.
  2. Feasibility: the baseline survey must be realistic, diplomatic, and managed in a sensible, cost effective manner.
  3. Ethics & Legality: Data collection must be conducted in an ethical and legal manner, with particular regard for the welfare of those involved in the exercise.
  4. Impartiality & Independence; data collection should be impartial, providing a comprehensive and unbiased information.
  5. Transparency: data collection activities should reflect an attitude of openness and transparency, and consent of all target groups must be sought before collecting the data.
  6. Accuracy: the baseline survey should be technically accurate, providing sufficient information about the data collection, analysis, and interpretation methods so that its worth or merit can be determined.
7. Future use of data
All data collected will be sole property of AAH-K. The consultant must not use the data for their own research purposes, nor license the data to be used by others, without the written consent of AAH-K.
8. Obligations of key participants in the consultancy
8.1 Obligations of the consultant
  • Give leadership to the technical team throughout the exercise.
  • Inform the project officer in a timely fashion on the progress made and any challenges encountered.
  • Conduct the consultancy as per agreements in TOR and contract, and if modifications are necessary, bring to the attention of the project officer before making any changes.
  • Submit the reports on a timely basis as per the contract agreement.
  • Declare any possible conflict of interest before signing the contract
  • Participatory share draft report and discuss the feedback and general findings with the AAH-K team.
  • Cater for own costs- travel to the central point- accommodation, meals, medical cover etc.
8.2 Obligations of AAH-K
  • Make sure the consultant is provided with the necessary and required resources i.e. the project documents- proposal, log frame, reports and any other that may be required
  • Give logistical support and attend to any concerns that may arise during the exercise
  • Provide transport and access to the target groups and organise accommodation during the field trips.
  • Facilitate the work of the consultant in accessing target groups
  • Monitor the daily work of the consultant and bring to the attention of the consultant any concerns that may arise
  • Provide technical oversight in the review of all deliverables
  • Provide timely comments on the draft report
9. Required qualifications:
  • S/he must have a background and experience in conducting baselines, reviews for livelihood projects, preferably with pastoral communities, with a broad understanding of social dynamics, value chains establishments and operations, partnerships, capacity building, coordination with different stakeholders etc.
  • The consultant must have demonstrated consultancy track record and be recognized as seasoned professional who will conduct this baseline survey with a high degree of proficiency.
  • Degree in relevant field i.e. Community development, Disaster management and sustainable development. Candidates with an advanced degree will have an added advantage.
  • Previous consultancy experience working with non-profit organization, with technical expertise in conducting baseline and evaluating livelihood, DRR / climate change projects
  • Exceptional analytical and research skills
  • Excellent report drafting and communication skills in English
  • Must be able to travel in all the project areas.
  • Fluent in Kiswahili and English, understanding of Maa will be an added advantage
  • Ability to work on tight schedules and travel in all-weather terrain.
10. Application materials
Applicants are invited from suitably qualified consultants. Interested individuals should submit: 
  • An inception report detailing the methodology, tools to be used
  • A summary work plan for the proposed 15 days.
  • Consultancy fee rates per day
  • Current Curriculum Vitae
  • At least two reports from previous baseline and evaluations carried out
  • Indications of availability to fulfil the consultancy as per the timeframes indicated
 Deadline for application
Applications must be submitted by 13th June 2017 to the following address: [email protected]
Nb: Only shortlisted candidates shall be contacted.
Selection criteria
AAH-K will evaluate the proposals and award the assignment based on technical and financial feasibility. AAH-K reserves the right to accept or reject any proposal received without giving reasons and is not bound to accept the lowest or the highest bidder.

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