Administrative Assistant Job in Kenya - Kenyan Jobs Blogspot :: The best career opportunities in Kenya

Daily listing of the latest vacancies and jobs in Kenya. Kickstart your career dreams. Move to greener pastures today!

Post Top Ad

Your Ad Spot

Jun 9, 2017

Administrative Assistant Job in Kenya

Position: Administrative Assistant
 
The Role: To support managers and employees, assisting in daily office needs and managing company’s general administrative activities including filing, invoicing, dispatch and requisitions among other tasks.
 
Responsibilities
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements & Skills
  • At least 3 years proven experience as an administrative assistant with knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Degree/diploma and additional qualification as an Administrative assistant or Secretary will be a plus
  • Should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
  • Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Qualified persons to apply at [email protected]
 
Only shortlisted candidates will be contacted.
 

No comments:

Post Top Ad