Christian NGO Operations Manager Job in Meru, Kenya - Kenyan Jobs Blogspot :: The best career opportunities in Kenya

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Jun 2, 2017

Christian NGO Operations Manager Job in Meru, Kenya

Our client is an established Christian NGO based in Meru which champions Children’s rights through various programs in Meru, Samburu and Isiolo. 

We are seeking applications from mature BORN - AGAIN Christian candidates to fill the following position based in MERU:
Operations Manager
The Operations Manager contributes to the overall success of the organization by effectively managing / overseeing all financial and administrative tasks for the organization as follows:

  • Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP)
  • Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
  • Ensure that all statutory requirements of the organization are met including Charitable/tax exemption Status, as well as compliance on all necessary statutory demands
  • Prepare all supporting information for the annual audit and liaise with the CEO, Board of Management’s Finance & Administration Committee and the external auditors as necessary
  • Document and maintain complete and accurate supporting information for all financial transactions
  • Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash
  • Reconcile bank and investment accounts
  • Review monthly results and implement monthly variance reporting
  • Manage the cash flow and prepare cash flow forecasts in accordance with policy
  • Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll
  • Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation
  • Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate
  • Prepare annual tax exemption return in a timely manner as appropriate
  • Prepare timely financial reports for CEO as required at Board meeting and the Annual General Meetings
Payroll Preparation and Administration
  • Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner
  • Negotiate and manage the employee insurance and benefits plans
  • Process and submit statutory and benefits remittances on time
Budget Preparation
  • Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director.
  • Assist the Project Manager with the preparation of budgets for funding applications
Project Management Accounting
  • Maintain financial records for each project in a manner that facilitates management reports
  • Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
  • Provide accurate and timely reporting on the financial activity of individual projects
Information Technology
  • Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements
  • Advise on appropriate technology that meets the organization's information requirements and financial resources
Risk Management
  • Monitor risk management policies and procedures to ensure that program and organizational risks are minimized
  • Advise the organization's leadership on appropriate insurance coverage for the organization and the Board of Directors
  • Maximize income where possible and appropriate
  • Negotiate with Bank for lines of credit/discounts etc or other financial services as required and appropriate
Human Resource Management
In collaboration with the Officer charged with HR, Overseeing Process and people responsibilities
  • Work unit planning
  • Budgeting
  • Scheduling
  • Task/work assignment
  • Work implementation and problem solving
  • Monitoring work unit progress
  • Evaluating results
People Responsibilities include:
  • Overseeing the Development of work team and individual employee skills and capabilities
  • Motivating employees
  • Monitoring and providing feedback on day-to-day performance
  • Conducting formal performance reviews
  • Carrying out disciplinary activity
Office and Organization Administration
  • Oversee and supervise the administrative function of the organization including reception, property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations
  • Oversee the management of all leases, contracts and other financial commitments
  • Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc) and all regulations on professional certification to ensure that the organization is compliant
  • Oversee all Security functions of the Organization as far as its Staff, Property and any other concerns
  • Oversee all Procurement, transport and logistics processes of the organization as well as the formulation and implementation of policy.
  • University degree in Accounting, Commerce, or Business Management/Administration
  • Chartered Accountant, Administration Professional or any other relevant Professional Qualifications
Knowledge, Skills and Abilities
  • Knowledge of generally accepted accounting principles
  • Knowledge of legislation affecting charities and other business functions
  • Knowledge of legislation on Employment Standards, Occupational Health and Safety, and Human Rights
  • Knowledge of the voluntary sector
Proficiency in the use of computer programs for:
  • Accounting, Word processing, Databases, Spreadsheets, E-mail & Internet
The Operations Manager should demonstrate competence all of the following:
  • Must be a born Again Christian
  • Behave Ethically: Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others is consistent with standards and aligns with the values of the organization.
  • Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
  • Lead: Positively influence others to achieve results that are in the best interest of the organization.
  • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
  • Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
  • Operations Managers may be required to work some overtime hours to attend meetings of the Board whenever applicable and during specific periods of the accounting cycle such as the Annual Audit, donor deadlines or as need may arise.
  • Over 5 years of progressive financial and administrative responsibility.
Please forward an application letter indicating your suitability to this role, together with a copy of your updated resume, and your current salary and benefits package to: [email protected] before Friday, 12th June 2017.

Interview invitations will be sent at very short notice, therefore clearly provide daytime telephone contacts.
Only shortlisted candidates will be contacted.

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