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Jun 17, 2017

Plan International Program Implementation Manager NGO Job in Homa Bay, Kenya

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
 
We are inviting applications for the following position:

Job Vacancy: Program Implementation Manager
 
 
Grade: D1
 
Department & Location: Programs and Operations (Homa Bay)

Duration: 3 Years Fixed Term Contract
 
Reports to: Area Manager
 
About Plan: Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. 

But this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
 
Purpose: The position holder shall oversee and coordinate the activities and work of the Project Implementation Officers within the respective Program Unit (PU) and shall ensure that programs are effectively implemented as designed in the PU Long Term (PULT) plans and Country Strategy.
 
Typical Responsibilities - Key End Results of Position:
 
Project Design and Implementation (40%)
  • Ability to design innovative projects and interventions aligned with the Plan Kenya and Plan’s global strategies.
  • Monitor the progress of project implementation and ensure that required modifications and corrective actions are undertaken on a timely basis.
  • Contribute to proposal development inclusive of evidence-based/learning within project, technical expertise, field-based data collection for design, and communication/liaison with relevant stakeholders/partners.
  • Develop appropriate TORs to guide project, family and partner visits and ensure that lessons learnt from project implementation are constantly fed into our programs.
  • Support and encourage knowledge management, documentation and profiling of Plan’s work at the Program Unit level.
  • Between grant and sponsorship funded projects, ensure appropriate harmonised implementation methodologies, work plans and systems are in place and effectively applied.
  • Support Program Implementation Officers to develop quality project outlines, documents and briefs and ensure that projects are in line with the annual plans.
  • Ensure that projects are designed and implemented to the highest quality possible and within the approved budget and timelines.
  • Ensure compliance with established targets and quality of project outputs.
  • Support the Area Manager to maintain the project dashboard for effective project management.
  • Submit timely and accurate project reports according to agreed timelines and reporting templates.
Manage Project Resources (20%)
  • Prepare a breakdown of project budget by interventions and activities.
  • Monitor expenditures by interventions and ensure compliance with approved budget.
  • Review expenditure reports on a monthly basis and submit these to the Program Manager.
  • Support Program Implementation Officers to ensure timely budget adjustments and revisions in line with approved budgets.
  • Ensure compliance with country office and donor policies, contracts, and agreements.
  • Lead the Program Unit in preparing and submitting the annual PU budget.
Build and maintain stakeholder relations (10%)
  • Coordinate with relevant Plan staff in sensitizing county and sub-county level government authorities about project activities, beneficiary selection criteria and policy and procedure of project implementation.
  • Coordinate with other stakeholders working within the operational areas to avoid duplication of efforts.
  • Support formulation of relevant MOUs to promote accountability among partners as appropriate.
  • Ensure that project strategies are robust and shared with all stakeholders.
  • Participate in relevant County level cluster meetings and ensure that Plan’s interest is well represented.
  • Promote effective working relations with county and sub-county stakeholders.
  • Motivate the communities and local government officials to contribute and participate in implementation of project activities.
Design, Monitoring & Evaluation and Reporting (20%)
  • Establish proper data collection, consolidation and reporting mechanisms at county and sub county level.
  • Ensure all scheduled reports are generated, reviewed and submitted on time and are of the highest quality possible.
  • Consolidate project reports and analyse outputs.
  • Review and analyse monitoring and evaluation data and recommend adjustments to design as needed.
Human Resources Management (10%)
  • Ensure that project Program Implementation Officers know their roles and responsibilities.
  • Communicate/share work plans with all players.
  • Conduct staff performance appraisals as required.
  • Coach and mentor direct reports to enhance their skills for current and higher positions.
  • Conduct training for project staff in overall project objectives, implementation strategy, reporting system and internal controls, inter alia.
Educational Qualification and Experience
  • Bachelor’s degree in social studies or business management.
  • Masters’ degree in the above mentioned areas is desirable.
  • 7 years of relevant experience in community development / child protection / education / gender work, with minimum of 4 years at a supervisory / managerial level.
Knowledge & Skills
  • Good understanding of child protection and development issues.
  • Thorough knowledge of programming processes, systems and principles.
  • People skills – able to interact, supervise, negotiate, influence, network, advocate and facilitate.
Competencies
  • Takes initiative
  • Takes responsibility
  • Analytical ability
  • Team orientation
  • Problem solving
  • Optimum utilisation of resources
  • Monitoring and control
  • Multi-tasking
Physical Environment and Demands: Typical office environment with approximately 40% field visit demands.
 
Level of Contact with Children: High level - Frequent interaction with children

Plan International is a development organization uniting people to advance the rights of all children. Accordingly, we are an equal opportunity employer and employment is subject to our child protection standards including appropriate background checks and adherence to our Child Protection Policy.
 
Further, Qualified Kenya nationals, including those living in the diaspora, are additionally highly encouraged to apply.
 
If you meet the above requirements and are interested, please visit
http://plan-international-kenya.org/jobs/ to access the full job description and make an online application. 

The closing date of applications is 30th June 2017.
 
We regret that only short listed candidates will be contacted.

Disclaimer: Plan International Kenya does not require applicants to pay any fee at whatever stage of the recruitment and selection process. We therefore advise the general public to exercise due diligence when applying for employment.
 
To read more about Plan International Kenya, visit our website www.plan-international-kenya.org
 

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