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Jul 16, 2017

IRC Grants Manager Vacancy in Nairobi, Kenya

International Rescue Committee (IRC) 

Job Vacancy: Grants Manager - Nairobi
Sector: Grants

Location: Kenya 

Employee Type: Regular 

Employee Category: Full Time
Job Purpose / Objective: The Grants Manager is a key staff member within the IRC Kenya Programs Department, responsible for proposal development, report coordination and ensuring the proper implementation of all grant compliance policy and procedures through appropriate coordination and information dissemination.  

The Grants Manager reports to the Deputy Director, Grants and Accountability (DDGA) and works closely with the Program Coordinators and Managers and the Regional Officers in New York and London.

Key Responsibilities
Program Design and Proposal Development
  • Coordinate proposal and budget development process for concept notes and proposals
  • Review potential funding opportunities and provide a brief to senior management that will inform the go/ no go decision
  • Submit proposals and budgets for review at HQ ensuring that the grant applications are prepared according to the required format and submitted to donors where applicable.
  • Research on potential funding opportunities
  • Design and deliver proposal development capacity building training and contribute to the development of proposal development skills among IRC Kenya staff
  • Provide day-to-day support and advice on funding issues relating to current grants and planned proposals to IRC Kenya staff
Sub-grant management
  • Review sub-grants for compliance with donor rules and regulations
  • Provide feedback and request clarifications on sub-grant documents that have been submitted for approval
  • Support Program Manager’s in the drafting of partner agreements
  • Maintain master files on sub-grants on hard copy and in the share drive
  • Oversee all internal, external and sub-grantee reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements
Reporting & Documentation
  • Manage all internal and external reporting, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements, with support from the and program managers/ coordinators.
  • Ensure that draft reports disseminated for review and feedback by senior management team, relevant technical advisers, and HQ staff prior to submitting the final report to donor.
  • Consolidate monthly internal program progress reports based on input from program managers, including tracking progress on program indicators and reporting on key program highlights/issues.
  • Preparation and update of country program and specific sectoral information sheets. Provide relevant communications information as necessary for dissemination to donors, regional office and HQ.
Grants Management & Compliance
  • Working with the guidance of the , work closely with program managers/ coordinators and the operations (Finance and Supply Chain) teams on all grants related tasks, specifically focused on compliance and grants administration.
  • Maintain the grants and report tracking system to ensure all grant files are organized and well managed for planning and preparation of donor reports and project monitoring.
  • Organize and follow-up grant opening meetings, monthly grant review meetings, and grant close out meetings.
  • Support program teams in monitoring program activities, work plans and BvAs on a monthly basis to ensure program quality in collaboration with the and program managers/coordinators.
  • Undertake training for program and operation staff at country office and field office level on grants management related issues as needed.
  • Liaise with donors regarding grants and grant management.
  • Maintain excellent relationships internally within IRC and with all IRC's partners, such as WFP, ECHO, UNHCR, CDC, UNICEF, UNFPA and local authorities.
  • Oversee development and maintenance of headquarters and field reporting systems and processes related to grants management
  • Maintains master files on grants on hard copy and in the share drive. Monitor paperwork connected with grant-funded programs
  • Conduct monitoring visits to field locations and provide capacity building and training for field staff on reporting and donor compliance issues as necessary
Human Resources
  • Provide technical back stopping for field based grants officers
  • Support the program department in other recruitments if requested
  • Orient relevant staff of all departments to donor requirements and work closely with all IRC departments and field units to comply with donor requirements
  • Undertake other tasks as requested by the Deputy Director of Grants and Accountability, the immediate supervisor.
Required Qualifications:
  • University degree in international relations or other relevant field
  • Masters Degree Desirable
Required Experience & Competencies:
  • 3 to 5 years of INGO field experience in a similar position: grants management, proposal development (program narratives and budgets) and donor reporting.
  • Knowledge of UN (UNHCR/ UNDP/ UNICEF/WHO), US (USAID/OFDA), EU (ECHO/ EC) and UK (DFID) donor regulations, procedures and requirements
  • Proven ability to develop winning proposals to public and private-sector donors
  • Excellent written and spoken English essential
  • Excellent organizational skills, ability to determine priorities and attention to detail a must
  • Ability to work in a multicultural context as a flexible and respectful team player
  • Willingness to travel to the field as and when needed
  • High-level of knowledge and practice with Word, Excel, Outlook, etc. required
  • Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
  • Ability to work with tight deadlines for report writing/ information needs.
How to Apply

CLICK HERE to apply online

Please apply on or before 23rd July.

Kenyan nationals are encouraged to apply.  

International allowances are not available for this position. 

Salary and other benefits are compliant to the Kenyan NGO Sector.

Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request  for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: [email protected] or report to the nearest police.

IRC leading the way from harm to home. 

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. Please contact Talent Acquisitions at [email protected] As required by law, the IRC will provide reasonable accommodations to qualified applicants and employees with a known disability.

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