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Jul 20, 2017

Save the Children Logistics Officer NGO Job in Turkana, Kenya

Save the Children
Role Profile: Logistics Officer
Team / Programme: Operations
Location: Turkana
Grade: 4
Post Type: National
Child Safeguarding: Level 3 - the post holder will have contact with children and/or young people either frequently or intensively because they work country programs; or are visiting country programs; or because they are responsible for implementing.

Role Purpose: Under the supervision of Logistics Coordinator, deliver timely, effective and accountable logistics support to Save the Children field teams in Turkana by coordinating effective communications and supply management, management of stores, assets and overseeing the movement of goods and personnel. 

Your support in the delivery of an effective logistics function will play a key role in the expansion of Save the Children programmes in Turkana to increase impact and enable positive change for children.
Scope of Role:
Reports to: Logistics Coordinator
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. 

In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. 

Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. 

In 2016, Save the Children established a new project office in Madagascar whose operations are managed by the Kenya CO. 

In total, we employ around 250 staff in both countries and had an operating annual budget in 2016 of approximately US$17.5million.
Staff directly reporting to this post: Logistics assistants & Fleet assistant
Key Areas of Accountability:
Support the delivery of effective Programmes, in both development and humanitarian contexts, by:
  • Delivering field office logistics functional activities; including fleet management, asset management, supply chain management and warehousing.
  • Ensuring that programme purchases are made in a timely and transparent manner, that Save the Children procurement policies and procedures are followed at an optimal quality/price, and that all procurement procedures are properly implemented;
  • Supporting and participating in effective capacity building of other staff including line reportees in the field office on efficient running of communications, transport and security.
  • Ensuring vehicle fleet management complies with SC standards through appropriate allocation and safe use of vehicles and servicing and maintenance schedules are adhered to throughout the programme;
  • Preparing a monthly ‘Logistics Report’ to the Area Programme Manager and Logistics Coordinator, detailing all logistical activities including fuel and procurement, stock reporting, asset register updates, staff issues, and other relevant information;
  • Communicating security procedures effectively so they are understood and strictly adhered to throughout the programme and so that briefing, communication, transport and other systems are developed in support of the maintenance of good security for all staff and visitors;
  • Advising the Logistics Coordinator and Area Programme Manager on evolving security situations to adapt logistics activities accordingly and ensure new emergency operations are effectively supported;
  • Enabling the evacuation of field based teams, in the event of an emergency;
  • Assisting Logistics Coordinator in the proposal process by coordinating and helping identify technical logistics requirements;
  • Representing the principles and work of Save the Children to donors, United Nations, NGOs and INGOs, government, media and other stakeholders when required;
  • Oversee management of programmes stocks, management of TIMs systems, ensure stocks are well kept, levels are maintained in line with programme consumption and movements are reconciled with project distributions.
  • Ensure the assets tracker is accurate and up to date;
  • Plan for and budget the depreciation of SC assets, such as computers, to ensure the sustainability of SC’s programme resources
  • Complying with and promoting all Save the Children Global policies such as Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.
Skills and Behaviours (our Values in Practice)
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
  • Honest, encourages openness and transparency
Qualifications and Experience
  • A Bachelor’s degree in Procurement and Supplies management (CIPS) or relevant area
  • Minimum 3 years relevant experience of logistics support, including procurement, warehousing and stock control, goods distribution, and transportation and vehicle fleet management in large international non-governmental organisation or other international relief/development body;
  • Experience of setting up office equipment, including communications and particularly with HF/VHF/Codan radio systems, satellite phones and communications procedures;
  • Ability to support the development of personal security and evacuation procedures;
  • Track record of training, managing and developing staff in logistics and administrative systems;
  • Excellent planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities;
  • Strong communication, people management and interpersonal skills in English, with experience in leading multicultural, multi-location, values driven teams;
  • Willingness to work and travel in often difficult and insecure environments;
  • Commitment to Save the Children global policies and values.
Equal Opportunities: The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children any form of abuse.
Health and Safety: The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
How to Apply

Interested and qualified candidates are required to submit their CV and mandatory cover letter, certificates / testimonials as one document to [email protected] indicating the position on the subject line by 2nd August 2017. 

Hand delivery applications indicating the position can also be addressed to the HR Coordinator - Lodwar and dropped at the Save the Children offices. 

Due to the urgency of the position, applications will be reviewed as and when they are received. 

Only applications containing all the aforementioned documents will be considered. 

Only shortlisted candidates will be contacted.

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