Call for Proposal to Evaluate Mercy Corps Kenya's Pearl Project in Turkana and West Pokot - Kenyan Jobs Blogspot :: The best career opportunities in Kenya

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Aug 20, 2017

Call for Proposal to Evaluate Mercy Corps Kenya's Pearl Project in Turkana and West Pokot

Mercy Corps

Call for Proposals

Job Title: Consultancy for an End-line Evaluation of Mercy Corps Kenya’s PEARL Project in Turkana and West Pokot

Program: Peace Empowerment in Arid Lands - PEARL
Location: Turkana and Pokot
Date: September, 2017
1. Background
Mercy Corps supports people living in some of the world’s toughest places to turn crises into opportunities for progress through leveraging moments of change for lasting peace and prosperity. Mercy Corps works almost exclusively in conflict and post-conflict environments. 

We currently have programs in 42 countries; the vast majority of these are considered as high or moderately high risk for instability. 

While we recognize the difficulties operating in these environments, we believe that transitional environments offer tremendous opportunities for positive change. 

Since the late 1990s, Mercy Corps has implemented more than 100 peacebuilding programs in over 30 countries with specific emphasis on people-to-people approaches.
Oil was discovered in Turkana County, Kenya in 2012, and with it came the promise of wealth, employment, and development in this marginalized corner of the country. 

However, adding oil to the already volatile border areas between Turkana and West Pokot has the potential to further destabilize relations between them. Already, increases in land prices have led to violent disputes between Turkana and Pokot communities claiming ownership. 

Devolution brings promise of more local control over resources, however in the near term, institutions lack the capacity to manage these changes.
To address these challenges, Mercy Corps Kenya has been working to increase stability in North Western Kenya by supporting Pokot and Turkana communities, government and the private sector – specifically the extractive industries to peacefully manage change and increase prosperity. 

The Peaceful Empowerment in Arid Lands (PEARL) program incorporated a people-to-people approach to conflict resolution, bringing communities together to discuss natural resource-related drivers of conflict, address grievances, identify shared interests and find alternatives to violence through land use agreements and resource rehabilitation projects.

2. Purpose (2A)
PEARL program implementation commenced late October 2015 and will close down on 19th November 2017. 

Initially, PEARL was to close down on 19th August 2017, but due to the recently concluded General Elections, the program was awarded a three months’ No Cost Extension until 19th November 2017.
The main purpose of this proposed exercise is to assess the performance of the PEARL program against its intended goals and objectives, as guided by its performance indicators.

Mercy Corps intends to establish the level of success with respect to implementation of activities, achievement of outputs, outcomes and any impacts realized amongst its targeted and non-targeted beneficiaries. 

We also intend to capture any lessons learnt during the program implementation process, to document and share these for internal and external learning. 

Recommendations will be made based on these results, regarding necessary or beneficial future activities in the light of the PEARL program. Most importantly, the evaluation should measure the sustainability of this action.
This is an external evaluation for donor reporting purposes, but will also act as an important document for Mercy Corps and our implementing partners in measuring program outcomes and future project identification, design and implementation. 

The evaluation will serve as an important tool in re-evaluating and defining Mercy Corps’ peacebuilding strategy in Kenya. 

In addition, information collected will be vital for the following parties: 

1) the PEARL program team; 

2) Mercy Corps’ Kenya office and Global team 

3) Turkana and West Pokot County Governments 

4) National Steering Committee on Peace Building (NSC).
A timeline for the evaluation and generation of the final report is provided in Section 7 of this Terms of Reference. 

Primary users of the information generated through the endline evaluation are:
  • Mercy Corps – as a management tool, to calibrate effort to ensure the program achieves proposed results; and
  • USAID - as a monitoring and evaluation tool, to measure results against proposed impact indicators/ results.
Results from the endline evaluation will also be shared with:
  • Stakeholders in the target communities, e.g. the National Steering Committee on Peacebuilding, as a means of transparency, accountability and continued cooperation towards shared objectives; and
  • Development stakeholders in the region, e.g. Extractive industries, international development organizations, institutional donors etc. as a means of attracting additional funding to the region.
Purpose (2B)
The overall goal of the Consultancy is to facilitate and manage the Mercy Corps end-line evaluation for the PEARL program. 

Working with the Mercy Corps team during all of these processes, the Consultant will develop evaluation tools, coordinate implementation of the survey and analyse its results. 

In addition, the Consultant will lead the implementation of the focus group discussions with beneficiary communities, as well as key informant interviews with County government officials, PEARL program staff, Implementing Partners and other stakeholders. 

Finally, the Consultant will produce a endline evaluation report for stakeholders as mentioned previously.
The specific objectives of this evaluation study are as follows;
i. Establish and measure the capacity of local mechanisms for resolving land and natural resource disputes
ii. Examine the extent of inter-communal cooperation between Turkana and Pokot communities
iii. Analyse the extent of trust and cooperation among government, private sector and local communities
iv. Assess the capacity of local implementing partners
3. Scope of Work / Methodology / Data Collection Plan

The successful consultant will be required to develop a multi-method, scientifically sound approach and methodology for implementing this proposed activity. 

The evaluation will include both quantitative and qualitative methods, and incorporate PEARL’s baseline survey and additional Mercy Corps’ participatory tools in the evaluation methodology.
In consultation with PEARL program team and MC technical team, the consultant will select a sampling strategy for West Pokot and Turkana Counties – i.e. Geographical areas covered by the program and other hotspots. 

The evaluation should be sure to balance participation of categories of beneficiaries and additional community members affected by the program.

These beneficiaries include; Elders, women and youth, community peace structure leaders, youth leaders, County government officials, especially those working under the County Peace Directorates County Peacebuilding Officers, County Peace Monitors, select staff working with the extractives especially Tullow Oil Company, implementing partners, collaborating partners (Finn Church Aid, NSC, PEACE III), local administration, and select national government officials. 

Additionally, the consultant will be sure that women comprise at least 30% of the sample population.
Data collection should be completed within or less than 30 days, allowing for timely review of the report prior to program closure. 

The endline evaluation survey report is projected to be completed by October 15, 2017.

4. Existing Sources of Programme Information
  • Proposal submitted to USAID
  • Quarterly Donor Program Reports
  • Draft Baseline survey report
  • Raw baseline data
  • Monitoring system (data collection instruments, data management tools)
  • Other project support information such as forms, procedures, news clippings, agreements and or resolutions, etc.
5. Deliverables
i. An inception report outlining the methodology, detailed work plan, study report outline and assessment tools for the study, within 1 week of signing the contract
ii. A draft activity report detailing the preliminary findings of the evaluation, within 1 week of completion of data collection activities.
iii. A final report incorporating feedback from the Mercy Corps team on the draft. The final product of this endline evaluation is a report, ready for presentation to Mercy Corps/HQ and USAID.
iv. A debriefing/workshop session with all stakeholders, highlighting the key findings and lessons from the evaluation. During this session the consultant will make a PowerPoint presentation of findings and recommendations
v. Hard and soft copies of all data collection tools and data analysis outputs
vi. List and contacts of all respondents
6. Reporting and Dissemination Requirements

The consultant shall write and produce 3 precise final reports (maximum 40 pages. 20 pages for main report and 20 pages for attachments and annexes) written in simple and clear English language. 

The draft reports shall be shared with Mercy Corps for comments and inputs for inclusion in the final reports by the consultant.
The endline evaluation report shall be structured in accordance with the following guidelines:
  • Cover Page, List of Acronyms
  • Table of Contents which identifies page numbers for the major content areas of the report.
  • Executive Summary (1 page) should be a clear and concise stand-alone document that gives readers the essential contents of the evaluation report in 2 pages, previewing the main points in order to enable readers to build a mental framework for organizing and understanding the detailed information within the report. In addition, the Executive Summary helps readers determine the key results and recommendations of the report. Thus, the Executive Summary should include: major lessons learned; maximum of two paragraphs describing the program, summary of targets and intended outcomes; areas of meaningful under or over achievement; and possibly a few lines describing the action plan developed to follow up on evaluation recommendations and how the evaluation report will be disseminated.
  • Rationale for the Evaluation (Not more than 2 pages)
  • Methodology: (Not more than 2 pages) Sampling method including strengths and weaknesses of method used inclusion of stakeholders and staff, rough schedule of activities, description of any statistical analysis undertaken, including justification and software package used. The discussion of any random sampling used should include details on how the random respondents were identified and invited to participate. This section should also address constraints and limitations of the evaluation process and rigor. The methodology section should also include a detailed description of data collection techniques used throughout the evaluation.
  • Results: (Not more than 10 pages) Organized according to objectives, results and indicators.
  • Synthesis, Recommendations and Lessons Learned: (Not more than 3 pages) Make concrete recommendations for future programme implementation, pull out organization lessons learned, and generally comment on data and results. Everything presented in this section must be directly linked back to the information presented in the Results section of the report. Recommendations that are not directly tied to Results can be included in an Evaluator Comments section for the report.
  • Annexes and other attachments: (not more than 20 pages) Data collection instruments in English list of stakeholder groups with number and type of interactions; SOW, qualitative protocols developed and used, any data sets can be provided in electronic format, and any required photos, participant profiles or other special documentation needed.
  • Submit 2 hard and a soft copy of each of the data files and final reports to Mercy Corps
7. Procedures: Schedule and Logistics

The Consultant will commit to an estimated total of 30 working days. 

The practical field work for the evaluation will be conducted in September, 2017. 

The Consultant will have 10 days to draft the final document.
Result and Estimated duration (days) 
  1. Review of existing information sources by the Consultant - (1 Day)
  2. Action planning meeting with PEARL team and data enumerators to clarify roles and half-day workshop to familiarize the PEARL team and data enumerators with the evaluation methodology and revisit evaluation questions  - (1 Day)
  3. Pilot testing and refining of the evaluation tools (in training form)  - (1 Day)
  4. Survey
  5. Focus Group Discussion 
  6. Key Informant Interviews  - (10 Days for tasks 4, 5, 6)
  7. Preparation of preliminary findings for presentation at workshop  - (5 Days)
  8. Workshop to analyse findings, successful practices and lessons  - (1 Day)
  9. Presentation of preliminary evaluation findings to Mercy Corps Kenya  - (1 Day)
  10. Preparation of evaluation report. Finalize evaluation report on incorporation of feedback from key Mercy Corps Kenya and HQ technical team members.  - (10 Days)
  11. Total: 30 Days
Mercy Corps will provide logistical support in the form of road transport, access to workspace, and translators/facilitators in meetings. 

Mercy Corps will also provide human resources in the form of a number of staff members who will be available to support the evaluator in planning and collecting information. 

Finally, Mercy Corps will provide road transport and facilitation where necessary during engagement with direct and indirect beneficiaries.
Mercy Corps will not give any per diem to the Consultant and or his team.
8. Skills Required
The successful applicant shall have the following skills and experiences:
i. At least 5 years of relevant experience in research consulting and/or program evaluation
ii. He or she will submit relevant past work done in the last 3 years. Referees for each shall be provided.
iii. A Master’s degree in a relevant technical area, including foundational knowledge in conflict management, natural resource management, climate change and pastoralist systems, vulnerability and resilience (for the proposed lead consultant)
iv. Extensive experience working in the marginalized environments of Northern Western Kenya
v. Previous experience in applying natural resource management and climate change lenses to conflict management, systems thinking and working in partnership with the development sector
vi. Strong communication skills and a willingness to work in a participatory and inclusive manner.
9. Expression of Interest
Any person interested in undertaking this research should send an Expression of Interest consisting of:
i. Technical proposal; (maximum 10 pages) including methodology and work plan for the exercise
ii. Submit a budget for the proposed exercise
iii. CV of the lead consultant and any other proposed team members
iv. Samples reports of recent similar assignments
Mercy Corps responsibility
i. Pay consultancy fees at a mutually agreed rate.
ii. Mobilize the interviewees and support the data collection process
iii. Organize for interpretation where need be.
iv. To cater for transport to the field.
v. Mercy Corps will not take care of Consultant and or his team’s accommodation nor per diem while in the field

10. Managing delivery
i. The consulting team will report to the Mercy Corps PEARL Program Manager.
ii. Mercy Program Manager will sign off on all deliverables associated with this consultancy and will be their consultant’s main point of contact.

11. Application Procedure
Email your proposal to

The deadline for submission of the proposal will be on the 25th August 2017.

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