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Aug 3, 2017

gui²de East Africa Receptionist Job in Kenya

gui²de East Africa

Job title: Receptionist

Reporting to: Office Administrator

Location: The Mirage Westlands
Duration: 3 months

About gui²de - East Africa: Georgetown University, founded in 1789 in Washington DC in the USA, is a Jesuit university committed to both teaching and research at the highest levels. 

Consistent with these traditions and its commitment to global development, it has opened a research office in Nairobi, Kenya.  

The office will host research activities undertaken under the auspices of the Georgetown University Initiative on Innovation, Development and Evaluation, or gui²de, which conducts empirical field-based research to assess the impact and effectiveness of interventions and policies aimed at improving the lives and livelihoods of the poor. 

The Nairobi office also known as gui²de-East Africa serves as a hub for research activities in the region.  

gui²de-East Africa administers a broad variety of research projects, in areas as diverse as road safety, mobile money and financial inclusion, education reform, agricultural finance, and maternal health.  

The office attracts funding from partners such as the US Agency for International Development, the UK’s Department for International Development, the Bill and Melinda Gates Foundation, and the World Bank, as well as other sources. 

The office consists of a small core team that provides strategic leadership and the administrative infrastructure needed to conduct effective work, along with a team of project managers and project assistants.
Duties and Responsibilities:

As a receptionist you will be the first point of contact for gui²de East Africa and you will provide administrative support across the organization. 

You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.
  • Serve visitors by greeting, welcoming, directing, registering, and announcing them appropriately
  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
  • Establish a clean, safe, orderly, and friendly office environment
  • Answer, screen, and forward any incoming phone calls while providing basic information when needed
  • Receive and sort daily mail/deliveries/couriers
  • Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, etc
  • Purchase weekly office needs such as water, notebooks, and general office supplies
  • Support the office and ensure that daily activities run smoothly and efficiently
  • Handle general administrative duties 
Skills and Qualifications
  • Diploma in related field /secretarial training
  • 2 years minimum experience in a similar role.
  • Fluency in spoken and written English and Swahili
  • Strong organizational skills and attention to detail
  • Proficient with Microsoft Office
  • Professional appearance
  • Solid communication skills both written and verbal
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Ability to organize, multitask, prioritize and work under pressure
How to Apply

Please send a cover letter and detailed CV, 2 references, daytime phone number(s), and email address. 

Your CV should include your scores or grades and other measures of academic achievement, and details about any relevant work experience and languages spoken fluently to this email [email protected]

Applications will be reviewed on a rolling basis
Application deadline is the 17th of August 2017.
Disclaimer: The above statements are intended to describe the general nature and level of the work being performed by the Field Officer. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that gui²de will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with gui²de prior to releasing any extensive personal information to the organization. Please direct questions to [email protected]

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