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Aug 24, 2017

Palladium Program Assistant Job in Mombasa, Kenya

Palladium
 
Program Assistant
 
Level: Junior

Location: Mombasa, Kenya
 
Company Overview: Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. 

 
We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.


Project Overview and Role: Palladium develops and delivers innovative, locally relevant, evidence-based solutions to improve the health and well-being of people around the world. 

Since 1971, we have assisted governmental and non-governmental agencies, foundations, and the private sector by designing, implementing, and evaluating programs in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender.

Palladium has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and program management.

Project Profile
 
Palladium has recently been awarded a sub-contract from Pathfinder International to help implement the USAID Afya Pwani project in Kenya. 

The project's purpose is to contribute to the USAID/Kenya Country Development Cooperation Strategy (CDCS) Development Objective 2, Health and Human Capacity Strengthened in Kilifi, Kwale, Lamu, Mombasa, and Taita Taveta counties, while engaging with the larger USAID efforts to make devolution successful and support the country's economic growth. 

Afya Pwani's goal is to contribute to USAID/Kenya's Sub-Intermediate Result 2.2.2, Improved county-level accountability, institutional capacity, leadership, and management of health service delivery, with an aim to improve and increase access to and utilization of quality health services in Kenya through strengthened service delivery and institutional capacity of county health systems.
 
Pathfinder International formed a team to implement Afya Pwani that includes Pathfinder, Plan International Kenya, and Palladium.
 
The project has three sub-purposes:
 
1) Increased access and utilization of quality HIV services.
2)Increased access and utilization of focused MNCH/FP/WASH & nutrition services.
3) Strengthened and functional county health systems.
 
Under the guidance of the Pathfinder Chief of Party and in collaboration with other partners, 

Palladium has the lead for the third sub-purpose, which has five key outputs:
  • Output 3.1: Partnerships for Governance and Strategic Planning, including Healthcare Financing
  • Output 3.2: Human Resources for Health (HRH)
  • Output 3.3: Health Products and Technologies (HPT)
  • Output 3.4: Strategic Monitoring and Evaluation Systems, including EMR
  • Output 3.5: Quality Improvement Systems
Palladium has recruited a 12 person team to work within the Afya Pwani project team to help achieve these outputs. 

The team will be led by a Senior Health Systems Strengthening (HSS) Advisor / Team Leader and based in Mombasa, Kenya, covering work in Mombasa, Kwale, Taita Taveta, Kilifi, and Lamu counties. 

Palladium staff in Nairobi and our international offices will provide routine technical and administrative support and assistance.

Responsibilities
 
Context: Under the supervision of the Project Team Lead, in close coordination with Finance and Operations, the selected candidate will be responsible for providing project and operational support to the Afya Pwani Project team in Mombasa. 

The assistant will be responsible for liaising with the Finance and Operations team to ensure timely support to field teams. 

The assistant will also work closely with the project team to exchange information and support project delivery.

Key Responsibilities
 
The incumbent will:
  • Provide administrative support in the coordination, implementation and monitoring of program activities according to the work plan.
  • Manage and track budgets, forecasts, and project expenditures as needed.
  • Serve as a liaison to the project administration and project staff on administrative/financial issues to recommend changes as appropriate.
  • Support financial and booking requests and travel expense reports on behalf of the project team.
  • Coordinate procurement and logistics for travel, workshops and procurement with the team in HQ and Nairobi
  • Maintain records and ensure proper filing of project specific administrative files and update them from time to time to ensure current and accurate information is accessible.
  • Ensure compliance to the established project policies, regulations, guidelines and procedures.
  • Support preparation of TORs and other documentation for consultants.
  • Participate actively in projectwide learning and other joint activities.
  • Other duties as assigned by the Team Leader.
Requirements
 
Key Skills:
  • Project Management
  • Extremely organized and structured in communications and process.
  • Keen attention to detail. (Attention to detail and ability to effectively and efficiently perform multiple tasks and balance between competing priorities often with a required timeframe).
  • Innate ability to solve problems and provide practical solutions.
  • Advanced MS Office Experience.
  • Exceptional written and verbal communication skills. repeated
Required Experience & Qualifications and Key Competencies
  • Bachelor degree in a relevant field (be specific on required degree) e.g Business Studies.
  • At least two years' of working experience (Experience with USAID donor-funded projects is an added advantage).
  • Basic knowledge of development and governance issues.
  • Demonstrated ability to work independently and in teams.
  • Ability and willingness to travel in the field as and when required.
  • Exceptional verbal, interpersonal and written communications skills.
  • Fluent in English and Kiswahili
  • Ability to respond and adapt quickly to changing requirements and competing demands
  • Ability to maintain confidentiality
How to Apply

CLICK HERE to apply online

Closing date: 08 September 2017
 

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