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Sep 18, 2017

APHRC Program Administrative Assistant NGO Job in Kenya

The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out high quality, policy-relevant research on population, health and education issues facing sub-Saharan Africa. 

Our goal is to generate evidence for meaningful action to improve the lives of all Africans.
The Center seeks to recruit a Program Administrative Assistant to support its Policy Engagement and Communications Unit.
Key Responsibilities
  • Manage the Program Leader’s office and respond to queries in his/her absence;
  • Manage logistics for high-level meetings, workshop and trainings by making travel and hotel / conference bookings, sending invitations
  • Manage meetings of the Program, including preparing documentation and taking minutes as necessary;
  • Rapporteuring for high-level meetings
  • Maintain an effective record and filing system for contracts, project activities, correspondences, and documents for quick and easy reference;
  • Provide support in preparation and formatting of reports;
  • Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;
  • Support the processing of cash requisitions and requests;
  • Support in the processing of travel documentation for visas
  • Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;
  • Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates and;
  • Help in monitoring project implementation including review of burn rates on the online management accounting system and seeking from the project teams the rationale for projects that are delayed;
Essential Skills
  • Degree in social sciences, communications or project management
  • At least two years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program;
  • Good planning, financial and organizational skills;
  • Good computer skills;
  • Excellent communication skills (both written and verbal);
  • Excellent interpersonal skills;
  • Experience working in a multidisciplinary and multicultural environment will be an added advantage.
Desirable Skills:
  • Detail oriented, discreet, tactful, courteous;
  • Ability to work independently, set priorities, juggle tasks, meet deadlines;
  • Initiative and innovation in assessing situations, troubleshooting, conflict resolution, team building
How to Apply

Interested applicants are encouraged to apply through our recruitment portal http://hrs.aphrc.org.
Applications will be considered until September 22, 2017. 

Only short-listed candidates will be contacted.

Cover letters should be addressed to: - 

The Human Resources Officer
African Population and Health Research Center
P.O. Box 10787 – 00100 GPO 
For more information about APHRC visit www.aphrc.org

APHRC is an equal opportunity employer and is committed to the protection of children

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