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Sep 13, 2017

CAP Youth Empowerment Institute Procurement Officer Job in Kenya

CAP Youth Empowerment Institute Kenya
 
Job Title: Procurement Officer
 
Availability: Immediate

CAP Youth Empowerment Institute Kenya was established to provide Basic Employability Skills Training (BEST) for disadvantaged youth in the society with particular focus on women to get equitable, qualitative learning and access to promising labour market oriented opportunities, savings and credit that support their pathways to safe and positive futures.
 
 
The key purpose of this project is to assist 23,030 disadvantaged youth to make informed choices, develop labour-market oriented employability skills and access job placements, savings and enterprise development support.
 
Job Purpose: Responsible for the efficient coordination and management of all procurement functions and implementing the procurement strategy to support our organization’s overall strategy.
 
Job Responsibilities
  • In liaison with the Programs Director, develop and implement procurement policies and procedures, implement internal controls that are in line with the policies and procedures.
  • Implement the procurement process, and manage and control the procurement budget to maximize savings.
  • Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements
  • Assist in the development of specifications for equipment, materials, and services to be purchased.
  • Develop and maintain purchasing records, reports and price lists.
  • Review stock management system to determine re-order requirements, identify the most suitable supplier from the pre-qualified suppliers;
  • Receive approved requisitions and prepare and dispatch/ delivery notes as needed for provisions and follow up to ensure timely delivery;
  • Monitor unfilled orders and if necessary consult requisitioning departments for alternative specifications, or to guide on alternative suppliers.
  • Ensure quality products are sourced and supplied at the best prices.
  • Collect and collate information/statistics in preparation for negotiations and renewal thereof of service contracts for equipment and machinery.
  • Coordinate the printing and ordering of stationery, price reviews on all types of stationery, obtaining quotations from suppliers to facilitate negotiations for good prices.
  • Verify bills against orders before forwarding for authorization and eventually, payment by Finance department.
  • Comply with and maintain knowledge of applicable rules, legislation, standards and best practices.
  • Establish and negotiate contract terms and conditions, and maintain supplier relationships.
  • Administer contract performance, including delivery, receipt, warranty, damages and insurance.
  • Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
Qualifications, Training and Experience:
  • Academic and professional qualifications
  • Bachelor’s degree in Procurement or Supply Chain Management
  • Qualifications in accounts training
  • Three years’ procurement and contract management experience, preferably in a training  institution
  • Possession of a professional procurement qualification, such as C.I.P.S, KISM
  • Technical knowledge, skills and competencies
  • Ability to write narrative and analytical spread sheet reports;
  • Proven computer literacy in MS-Word, MS-Excel MS-Access or related programs required;
  • Ability to plan, prioritize, coordinate and perform multiple tasks simultaneously;
  • Ability to work under pressure and to meet deadlines;
  • Spoken and written fluency in English desired; and
  • Customer service skills
  • Ability to interact positively with management, and other employees, to promote a team effort and maintain a positive and professional approach.
  • Ability to produce a high volume of work in a timely manner, which is accurate, complete, and of high quality.
Experience Required
  • At least 3-4 years of relevant and progressive work experience gained working in large training / Non profit organizations
Personal Attributes
  • Trustworthiness
  • Integrity and professionalism
  • Time management skills
  • Problem solving and negotiation skills
  • Decision making and leadership skills
Key Performance Areas:
  • Obtain value for money from supply chain process
  • Effective and efficient coordination of the procurement process
  • Promote an understanding of procurement competencies in the organization
Key Performance Measures:
  • Goods and services delivered on time
  • Receipt of correct order quantities
  • Working within reasonable purchasing spend
  • Internal customer satisfaction
How to Apply
 
To express interest in this opportunity, send your CV to [email protected] by 22nd September 2017.

Quoting expected salary on the cover letter.
 
Cover letter should be pasted on the body of the email and not as an attachment.
 
Only short listed candidates will be contacted.

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