International Rescue Committee Supply Chain Officer (Procurement) Job in Dadaab - Kenyan Jobs Blogspot :: A Collection of Jobs in Kenya

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Sep 20, 2017

International Rescue Committee Supply Chain Officer (Procurement) Job in Dadaab

International Rescue Committee (IRC)

Job Vacancy: Supply Chain Officer - Procurement (Dadaab)
Sector: Procurement

Location: Kenya

Employee Type: Regular 

Employee Category: Full Time
Job Purpose / Objective: To provide all necessary Supply chain supports to the field project activities in Dadaab field office and proceed with maximum efficiency while adhering to IRC’s Supply chain procurement procedures and policies.

Supply chain activities

  • Process all Purchase Request from Program Staff and other operations departments.
  • Prepare all quotations for the vendors while ensuring that supplier’s rotation is adhered to.
  • To prepare Bid analysis and PO after the Procurement officer has reviewed and recommended.
  • Ensure that procurements are done in accordance with IRC Policies and procedures, ensuring that the purchases of goods are appropriate in terms of quality and fair market price.
  • Ensure that all purchases are properly authorized in accordance with IRC Finance and Supply Chain policies and procedures.
  • Ensure that IRC procurement procedures are followed in all spheres.
  • Ensure that up to date files for price guide / catalogues / products technical information to be used by the office for Budgetary and ordering purposes are maintained.
  • Review all procurement documents before sending it for further reviews and ensure that a proper record for any procurement act is kept and inventory of used LPOs is maintained for future references.
  • Prepare all payments in good time and submit the documents for review to the supply chain officer procurement before submitting it to finance.
  • Photocopy and filling of all payment documents before submitting to finance.
  • Prepare weekly procurement reports and send to the procurement officer for review and onward sharing to all the program managers
  • Back up all the procurement data on a weekly basis.
  • Ensure that all other procurement files are maintained
  • Coordinate closely with the Procurement / Logistics Department in Nairobi to ensure that program supplies purchased from Nairobi are in place in Hagadera
Key Result Areas
  • Reduced lead time for processing of documents.
  • Timely and effective updated BVA system for accurate reporting
  • Effective functional and centralized procurement system to all the program functions
  • Timely payment generation for all supplied/complete deliveries of items/services
  • Provide training support to procurement clerks
  • Preparing of local price list and sharing the same with the Dadaab all staffs on a monthly basis.
Procurement reports
  • Weekly PRTS Report
  • Monthly Procurement report
  • Monthly PR tracking and performance card
  • Commitments report to Finance
  • Any other procurement reports required by LC or direct Supervisor.
  • Diploma in Logistics & supplies management. A degree in Business administration and management will be an added advantage
  • Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions;
  • Management ability to lead, motivate and develop staff;
  • Positive attitude with good sense of humour;
  • Committed team player;
  • Ability to live and work in a fairly isolated area and in conditions of limited comfort;
  • Basic computer skills (Word, Excel);
  • At least Three year's experience working as a logistician;
  • The following experience will all be advantageous: previous NGO work, work in Africa, experience in repairing/maintaining vehicles, communications (Codan HF, VHF).
How to Apply
CLICK HERE to apply online

Deadline for receiving applications is 2nd October, 2017.

Kenyan nationals are encouraged to apply.  International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.

Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request  for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: [email protected] or report to the nearest police.

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. Please contact Talent Acquisitions at [email protected] As required by law, the IRC will provide reasonable accommodations to qualified applicants and employees with a known disability.

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