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Sep 21, 2017

Natira irrigation Project Finance Management Training Consultancy Services in Kenya

Natira Irrigation Project

Request For Proposals (RFP)
 
Finance Management Training Consultancy Services

RFP Reference No.
4621-KEN/2017/01

Natira irrigation Project  (herein referred to as  Natira irrigation Project) has received funding  from  the  United  States  African  Development  Foundation  (USADF)  towards  its  irrigation planning and capacity building. 

 
USADF is an independent Agency of the US government that operates at local levels in Africa in support of economic development. 

For further information about the agency visit http://www.usadf.gov.
 
Natira irrigation Project  management  is  formed  with  the  purpose  of  poverty  alleviation  by empowering its members through implementation of sustainable irrigation activities that contribute to increased  access  to  income  and  improved  or  expanded  production  and  marketing  of  agricultural produce at Natira
 
The Procurement Committee for Natira irrigation Project now requests sealed proposals from eligible and qualified consultancy firms or individuals to train 45 members of Natira irrigation project board members and its focal group members on financial management.
 
Key areas of the training package shall comprise of the following:
  1. Separation of cash and financial management duties;
  2. Setting up, implementing and maintaining internal controls;
  3. Specific roles of staff and procurement committees;
  4. Petty cash management and documentation;
  5. Non-petty cash financial transactions’ documentation (preparation and maintenance of payment vouchers, approvals, and receipts);
  6. Cashbook maintenance and bank reconciliations;
  7. Payroll systems preparation and maintenance;
  8. Calculating depreciation costs;
  9. Procurement—internal policies of approvals for various sized purchases;
  10. Recording of farm sales income;
  11. Preparation of monthly Financial Statements (showing all income, expenditure and cash flows using the existing simplified format that should be collected from the client during the training;
  12. Basing Natira’s financial decisions on developed financial statements;
  13. Cash flow planning (reading financial statements and projections to project future cash flow);
  14. Analyzing financial investments such as assets, infrastructure, trainings and others;
  15. Dividends’ decisions for members based on the Natira’s plans.
Deliverables.
 
Training manual, financial management and procurement policy shall be the products of this training and they shall be delivered by the consultant to Natira irrigation Project and CEZAM & Associates Ltd (ADF Partner in Kenya).  

THESE  PRODUCTS  MUST  DEMONSTRATE  A PARTICIPATORY  PROCESS  THAT  INVOLVES  THE  MEMBERS  OF  NATIRA  IN FORMULATION,  HENCE  RESPONSIVE  TO  THE  NATIRA  FINANCIAL MANAGEMENT AND PROCUREMENT NEEDS.  A training report will also be expected.  

The training report will have addressed the above training areas, trainees concerns in the above sub topics and Natira’s area of skills gaps that the Partner will continually address to strengthen the organization’s financial systems and procurement procedures.  

These products shall be submitted in copies as follows:



Requirements for Qualifications: Consultancy  firms/individuals  are  advised  to  send  separate  technical  and  financial  proposals (currency;  Kenya  shillings)  for  this  assignment  as  their  RFPs. 

Consultants not disclosing full information  in  the  proposals  will  be  considered  non-responsive  and  their  proposals  rejected. 

Consultancy firms must provide detailed CVs of all technical team members to undertake specific elements of the assignment with a confirmation that they will not change those individuals unless with prior written consent of Natira irrigation Project Board or Management Committee.  

Interested and eligible bidders may obtain further information through Natira irrigation project coordinator or the undersigned.
  1. Certificate of Incorporation;
  2. Business Permit;
  3. VAT Registration Certificate;
  4. Tax Compliance Certificate;
  5. Registration Certificate;
  6. Evidence of previous consultancy work of similar nature, full address and contact of persons of Major clients served with similar works;
  7. Accreditation/affiliation certificate, qualification and experience of key staff (attach curriculum Vitae) and
  8. Evidence of capability to undertake the assignment.
Quotations are received with the following conditions:
  1. All prices quoted should be value added tax (vat) exclusive. 
  2. The price quoted shall remain valid for 90 days after opening of the bids.
  3. Comprehensive detail of other costs to be incurred. For examples, transport and other necessary expense expected to be incurred in executing the activity applied for should be specified in the proposal.
Application Procedure

Sealed quotes must be sent through G4S Kakuma as per the address below on or before 2nd  October 2017.

Proposals can be dropped in the group’s tender box at Natira irrigation project Offices in Natira next to Natira dispensary along Kakuma-Lokichoggio road.
 
Scanned copies of proposals can also be emailed to the undersigned. 

LATE Bids will not be considered.  

The Board Chairman;
Natira Ateni self-help group
P.o Box 1
Kakuma-Kenya

Email address: [email protected]@gmail.com  and a copy [email protected] 

02/10/ 2017 is the deadline for all potential bidders to submit any questions through the above email address for our response.

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