World Agroforestry Centre Regional Finance Manager (ESAf Region) NGO Job in Nairobi, Kenya - Kenyan Jobs Blogspot :: A Collection of Jobs in Kenya

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Sep 12, 2017

World Agroforestry Centre Regional Finance Manager (ESAf Region) NGO Job in Nairobi, Kenya

World Agroforestry Centre
Job Vacancy: Regional Finance Manager – Eastern and Southern Africa (ESAf) Region

About our organization:
The World Agroforestry Centre (also known as the International Centre for Research in Agroforestry or ICRAF) is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods. 

As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.

The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in more than 30 countries in Africa, Asia and Latin America. Programatic work is organized in six eco-regions of the tropics including Eastern and Southern Africa (ESAf) where this position is domiciled. 

ICRAF is supported by the Consultative Group on International Agricultural Research (CGIAR) and receives funding from over 50 different donors.

To learn more about our organization please visit our website:

About the position:
In liaison with Head of Finance and the Finance Officers at ICRAF HQ, the incumbent shall manage all financial information and databases for the ICRAF-ESAf Region. 

He/She will: Be responsible for establishing and maintaining strong internal controls and providing oversight and training to ensure that the financial management in the Regional, Nodal, and Country offices are robust and adhere to all ICRAF policies and procedures; provide supervision to Finance Officers of nodes and country offices in the region; provide practical recommendations and advice for improving operational efficiency in the region in particular and ICRAF processes in general; and, participate in proposals and project budget formulation, project financial monitoring and evaluation and reporting to project managers, HQ and donors.
This position will be located in the regional office at ICRAF HQ.

Primary Duties and Responsibilities
  • In consultation with the Regional Coordinator and Head of Finance, ensure the integrity of the financial information and the financial reports prepared in the Regional, Nodal and Country Offices.
  • Establish structures, reporting lines and appropriate authorities and responsibilities for the regional finance staff to ensure compliance to ICRAF policies and laws of the host countries and safeguard the centre assets.
  • Within the overall Internal Control Framework of ICRAF, design and implement procedures and processes to strengthen internal controls in the regional office.
  • Evaluate and  communicate  internal  control  deficiencies  in  a  timely  manner  to  the Regional Coordinator and the Head of Finance.
  • Lead budget preparation process by providing instructions and guidance in the formulation of resource allocation in the region. 
  • Perform quarterly budget analysis and report to the Regional Coordinator on expenditure trends, projected budget overruns and recommend corrective measures where necessary.
  • Monitor and prepare the ICRAF-ESAf Regional annual budgets as per ICRAF POWB and manage budget updates as required.
  • Support the development of project proposals and concept notes as per the ICRAF full costing policy
  • Manage the regions’ monthly closing and annual finalization process as per the ICRAF cut-off dates and ensure timely submission of monthly reconciliations, fixed assets movements.
  • Review and post all  monthly  project  imprest  reports  received  from  the  ICRAF-ESAf Nodes/country offices.
  • Prepare and analyse project financial reports as per the grant agreement and monitor the funding receipts with continued advisory to project managers
  • Supervise the finance team in the region and ensure smooth and accurate flow of data and information to and from ICRAF HQ and the nodes/Country Offices.
  • Manage and maintain the OCS for the region, fixed assets database and the online financial statements.
  • Review and archive all documents received from the region’s node/country offices and avail these upon request by donors, auditors and HQ.
  • Administrator the Regions’ project funds, monitor the nodes/country offices petty cash disbursements and perform surprise cash counts.
  • Management of advances to Associate Institutions, Collaborators/partners and staff personal accounts as per ICRAF Policy.
  • Maintain the supplier’s cycle and procurement process for the region as per ICRAF policy.
  • Liaise and consult with the Financial Services Unit at ICRAF headquarters in Nairobi on all financial and budget related matters.
  • Maintain an accurate fixed asset register for the region.
  • Train and build a high-performance finance team in the Region.
Required Academic and Professional Qualifications:
  • A Bachelor degree in accounting or a Master’s Degree in Financial Management and Accounting
  • At least 5 years’ experience in financial management and accounting in a similar position in an International organization, non-governmental or development organization.
Required Skills and Competencies:
  • Experience in undertaking and application of financial practices, policies, concepts and procedures
  • Proficiency in ICT with demonstrated experience in Ms Office practices, policies, concepts and procedures
  • Understanding of local laws and practices in the Eastern and Southern Africa region in regard to financial and taxation policies.
  • Fluency in English (spoken and written).
  • Excellent interpersonal and communication skills.
  • Ability to work under pressure and in a multicultural environment.
Terms of Offer: We offer a collegial, diverse and gender-sensitive working environment, and we strongly encourage applications from qualified women. 

This position is remunerated on national terms. 

The appointment will be for an initial period of three (3) years, subject to a six (6) months’ probation period, assessment of performance, continued relevance of the position and availability of resources.

This position will be based in ICRAF’s Eastern and Southern Africa Regional Office based in Nairobi, Kenya.

How to Apply

CLICK HERE to complete the application form, and attach your cover letter and CV/Resume (as one document Labelled with your First name and Last Name)

Applications for the position must include:
  • Cover Letter illustrating your suitability for the position against the listed requirements and salary expectation.
  • Detailed Curriculum Vitae including names and address of three referees, including telephone, fax numbers and email address.
Applications will be considered until 25 September 2017.  

Please note that only short-listed applicants meeting the above requirements will be contacted.

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