AAH-I Warehouse Officer Job in Kakuma - Kenyan Jobs Blogspot :: A Collection of Jobs in Kenya

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Oct 16, 2017

AAH-I Warehouse Officer Job in Kakuma

Action Africa Help International (AAH-I)
Job Opening: Warehouse Officer, Kakuma
Action Africa Help International (AAH-I) is a regional African-led non-governmental organisation that supports livelihood-challenged communities in East and Southern Africa to sustainably improve their well-being and standard of living. 

With Country Programmes in South Sudan, Kenya, Somalia, Uganda, Zambia and recently in Djibouti, AAH-I has over 25 years’ experience working with communities in conflict and post-conflict situations, including refugees, internally displaced people and host communities. 

More recently AAH-I has expanded its activities to work with other marginalised communities, including pastoralists and people living in informal urban settlements.
Grade: AH 6
Department: Logistics (Operations)
Reports to: Operations Manager
Liaises with: Workshop Officer and Logistics Officer
Duty Station: Kakuma
Job Summary: The Warehouse Officer will direct all aspects of procurement management functions including implementing purchase plan. 

S/he will also be responsible for managing the Warehouse Staff and facilities and ensuring that safety is always observed and warehouse well secured. 

S/he will check and inspect all goods received/issued for quality and specification as per bill of loading / packing list / waybills / invoice / store requisition and ensure proper recording.
Duties & Responsibilities
  • Checking and inspecting of all goods received / Issued for quantity and specification as per bill of loading / packing list / waybills / invoice / store requisition and ensuring proper recording.
  • Preparing stock report on weekly / monthly basis and ensuring that records are well maintained.
  • Ensuring that safety is always observed and warehouse well secured.
  • Inventory is done to ascertain the correctness of stock with records at any point in time and for damages or otherwise.
  • Participates in the selection of suppliers in the tender committee and conduct a comparative analysis on supplier prices.
  • Reviews and evaluates the performance of the suppliers.
  • Verifies that the required order is within the agreed budget.
  • Ensures the proper processing of procurement requests from programs.
  • Ensures the timely delivery of quality products and services at the lowest possible cost:
  • Submit final invoices to the Finance and Accounts Department for payment
  • Ensures the proper management of procurement department operations in the absence of the operations manager.
  • Assist Logistics Officer while he is away on leave/other assignments
Expected Results
  • Performance of Warehouse Staff is to the expected AAHI standards and security of the facilities is secure and safe.
  • All goods received/issued are checked for quantity and specification as per bill of loading / packing list/waybills/invoice/stores requisition and are properly recorded.
  • Regular Inventory conducted to ascertain the correctness of stock with records at any point in time and for damages where needed.
  • Award and manage the contract during the post-award period by monitoring completion timelines and approved contracted budget, ensuring key performance indicators are documented and tracked.
  • Prepare medium complex Procurement Plans and propose a Procurement Strategy and issue tenders and contracts for goods, equipment and services.
  • Lead the procurement committee members and ensure that different options and outcomes are considered.
  • Keep abreast of best practices and makes recommendations for continuous process and policy improvements.
  • University degree in Supply chain management/Business Administration or equivalent.
  • Minimum 5 years’ professional experience in supply chain management or comparable role.
Skills and Competencies
  • Experience in Procurement / Logistics / Warehouse management
  • Very good working knowledge of ICT technologies.
  • Ability to take initiative and work independently
  • Good organizational and team skills.
  • Knowledge of sourcing and procurement techniques as well as dexterity in “reading” the market.
  • INGO experience and understanding of humanitarian sector- an added advantage.
  • Commitment to and understanding of AAH-I’s vision, mission and values.
Application Instructions
Interested candidates should email application letters and CVs (with 3 referees) addressed to [email protected] to be received by 26th October, 2017.

The email Subject Line must show the job title of the position applied for. 

AAH-I is an equal-opportunity employer. 

We thank candidates for their high interest in the opportunities we publish on our website. 

Due to the high number of applications we receive, we will only get back to shortlisted candidates. 

AAH-I does not charge a fee at any stage of the recruitment process nor does it use recruitment agents.

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