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Oct 30, 2017

Admin Assistant / PA to MD Job in Thika

Position: Admin Assistant / PA to MD
 
Location: Thika
 
Nature of Job: Full time
 
Salary: 30K - 40K
 
Summary: Our client seeks to recruit an office Administration Assistant who will double as a Personal Assistant to MD; a well-rounded and experienced person with a knack for effective performance.

 
Duties and Responsibilities:
  • Organize office operations and procedures
  • Maintain office records
  • Ensure filing systems are maintained and up to date
  • Define procedures for record retention
  • Ensure protection and security of files and records
  • Monitor and record phone calls
  • Control correspondences 
  • Ensure effective use of petty cash
  • Check and maintain attendance report
  • Review and approve supply requisitions
  • Maintain office equipment /inventories
  • Manage petty cash, pay casuals and liaise with accounts on all payments
  • Manage and maintain the MD’s diary and email accounts
  • Respond to emails as much as possible, dealing with appointments-preparing appointment schedules
  • Ensure busy diary commitments, papers and travel arrangements are managed effectively
  • Schedule meetings on behalf of the MD
  • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate
  • Ensure the MD is fully briefed on, or prepared for, any engagements he is involved in
  • Prepare correspondence on behalf of the MD, including the drafting of general replies
  • Minute general meetings as required and complete research on behalf of the MD
  • Keep and retrieve files.
  • Ensure guests meeting with the MD are well taken care of
  • Provide a service that is in line with the MD’s work habits and preferences
Key Requirements and Skills
  • Diploma / Degree in Business Management or a related field
  • 3-5 years’ experience as an office admin/Secretary/PA
  • Excellent typing skills, speed and accuracy essential
  • Good computer literacy (MS Office, Excel, PowerPoint)
  • Excellent organizational skills
  • Excellent communication skills, both verbal and written
  • Professional telephone manner
  • Proven ability to work under pressure and on tight deadlines
  • Confident personality with an  ability to multitask
  • Well presented
  • Flexible and mature approach with ability to work unsupervised
How to Apply

If qualified send CV stating your experience, skills and qualifications to [email protected]

Only the shortlisted candidates will be contacted.
 

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