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Oct 25, 2017

Apex Management Systems Consultants Jobs in Kenya

Apex Management Systems – Consultants Ltd is a leading ISO 9001:2015 certified management training and consultancy firm. 

We specialize in providing training, consultancy, systems audit and research services in accordance with various international and national standards. 
 
Our driving force is to positively impact public and private sector entities in their management systems and operations. 

 
We not only prioritize on deliverables, but also to put in place systems that ensure management decisions are in line with customers’ requirements and expectations. 
 
Through our training and consultancies, organizations can draw practical and value driven solutions to everyday operation issues. 
 
Our strength is underpinned on a leading team of industry experts and our value-added solutions to clients. 

We partner with our clients to address their most challenging business issues through unparalleled capabilities across all industry and business functions. 
 
Through use of research, we creatively assist organizations to solve problems by developing insights and connecting with respondents in innovative and efficient approaches. 

Appreciating the value of integrity, we undertake independent research assignments that bring to the fore accurate information to assist organizations in making strategic decisions. 
 
For more information please visit our website: www.apexmsc.com
 
We are seeking to recruit competent and committed candidates for the following positions:
  1. Consultant
  2. ICT Officer
  3. Customer Care Officer
Consultant
 
Job details
  • Training, documentation, audit and consultancy on ISO 9001, ISO 14000, BS OHSAS 18000, ISO 22000 standards.
  • Developing and updating training manuals /materials/notes for ISO 9001, ISO 14000, BS OHSAS 18000, ISO 22000 standards
  • Preparing training reports
  • Providing CEO with expert/technical advice
  • Doing presentations/Demonstrations for clients
  • Training and appraising trainee and part-time consultants
  • Educating members of the Apex team on ISO standards and quality management.
  • Training of trainers.
  • Coordinating open courses with relevant officers.
Qualifications and competencies
 
Education and training
  • Bachelors’ Degree from a recognized university
  • One must have successfully attended the following trainings based on the relevant standard:
  1. Awareness training
  2. Implementers Training
  3. Internal auditors training
  4. Documentation training
  5. Lead auditor Training
  6. Training of Trainers
Experience
  • Must have trained 10 sessions of top management and staff awareness trainings
  • Must have trained 20 sessions of implementers training.
  • Must have facilitated 10 sessions of documentation workshops
  • One must have logged 160 audit hours (20 days).
Skills
  • Able to communicate eloquently
  • Knowledgeable in the relevant standard
  • Can use relevant sector specific examples
  • Conversant with common computer packages i.e. PowerPoint, word
  • Report writing skills
  • Possess Auditor skills and knowledge as outlined in ISO 19011:2011
  • Be conversant with auditing principles
ICT Officer
 
Job details
  • Cleaning and maintenance of the machines
  • Data Back-up
  • Converting each user to the server by using passwords
  • Updating data and software
  • Renewing antivirus subscription and cleaning if viruses occur
  • Identifying and maintaining computer networks according to the department
  • Servicing and repair of all ICT machines
  • Offering support to users and solving software problems
  • Solving internal internet failures
  • Updating Apex website
  • Analysis of evaluation and customer satisfaction survey forms
  • Advice CEO on Information Security
  • Documenting Apex activities through photographs, sound clips and videos
  • Developing a quarterly staff newsletter
  • Develop and maintain Apex facebook, twitter and other social media sites, using them to publicize Apex work.
  • Institutionalize and develop staff capacity on use of internet conferencing facilities such as skype, doodle and go to meeting
  • Design and printing of publicity and training materials
Qualifications and competencies
 
Education and training
  • Degree in Information Technology or Computer Science
  • Training in computer packages
Experience
  • 3 years’ work experience in ICT office
Skills
  • Expertise in website development and management
  • Expertise in developing and maintaining social media sites
  • Good understanding of Office 365 and the related applications
  • Servicing, maintenance and repair of ICT equipment
  • Good facilitation skills
  • Demonstrated written and oral communication skills
  • Excellent understanding of Apex core business
  • Good marketing skills
  • Significant work experience in networking systems
  • Ability to prioritize and meet deadlines
  • Good written & oral communication skills
  • Experience using statistical analysis software
  • Dependable character
  • Initiative & self-driven
  • Integrity
Human Resource and Administration Officer
 
Job details
  • Oversee staff recruitment, orientation, leave, time off, training, teambuilding, development, welfare, discipline and separation.
  • Finalization, implementation and regular reporting on progress in achievement of HR and Administration Strategic goals
  • Supervision of HR & Admin department, outsourced suppliers as well as Apex confidential registry.
  • Development / review of HR and Admin procedures
  • Development / finalization of Apex profile, staff policies and handbooks
  • Convening of monthly management meetings, quarterly departmental meetings and mid-month meetings. 
  • Be in liaison officer for Ushuru Sacco Society ltd and advice the Chief Executive Officer on setting up of a staff retirement scheme for Apex staff.
  • Provide leadership to the complaints and compliments, safety and health as well as other committees
  • Ensure Performance Appraisals are conducted annually as per the stipulated procedures
  • Report on staff evaluation (SMART CHAMPIONS)
  • Staff development i.e. Staff training
  • Analysis of use of the main printer
  • Analysis and reporting on kitchen expenditure
  • Updating the training and consultancy report register, board and posting the picture of the training board on Apex Whatsapp
  • Facilitate communication within the organization including managing of [email protected] and receipt and dispatch of tenders.
  • General office management and the management of outsourced suppliers.
  • Supervise preparation of training materials by the ICT Officer, issuing and returning of the same by consultants.
  • Managing of CEO’s diary and appointments
  • Receiving and dispatching outgoing mails
  • Receiving and directing phone calls
  • Typing documents
  • Issuing QMS forms
  • Attending to visitors and ensuring that they fill in our visitors’ book
  • Filling out the complaints and complements register as necessary
  • Custodian of the reporting register
  • Any other duties that may be assigned to you by Chief Finance & Administration Officer and the CEO from time to time.
Education and training
  • Higher diploma in human resource management
  • Secretarial course or front office training
Experience
  • 3 years’ work experience in human resource and administration office work
Skills
  • Adequate knowledge of the labour laws
  • Ability to work independently
  • Ability to prioritize and meet deadlines
  • Interpersonal and relationship management skills
  • Good written & oral communication skills
  • Sound judgment and the ability to maintain confidentiality
  • Dependable character
  • Ability to conduct staff recruitment and orientation
  • Development and management of leave schedules
  • Ability to organize trainings / capacity building
  • Ability to organize team building
  • Staff discipline
  • Registry management
  • Staff supervision
  • Development and review of procedures, profiles, policies and staff handbooks
  • Performance Management
  • Minute taking
  • Monitoring, evaluation and analysis
  • Excellent understanding of Apex core business
  • Good marketing skills
  • Ability to handle clients in a friendly manner
  • Ability to respond to concerns in an amiable manner
  • Ability to prioritize and meet deadlines
  • Initiative and integrity
  • Ability to maintain order at the front office
  • Accuracy in typing of documents (60 words per minute)
  • Ability to implement QMS procedures
  • Excellent analytical skills
  • Excellent understanding of Apex core business
  • Good marketing skills
Application
 
Qualified applicants should send their applications, their detailed CVs and copies of their certificates to [email protected] or [email protected] by 15th November 2017 indicating the position applied for as the subject line.
 
Please quote your current and expected salary as well as availability to start if appointed.
 
Only short-listed candidates will be contacted.

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