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Oct 13, 2017

FAO-Somalia Local Security Assistant Job in Nairobi, Kenya

Food and Agriculture Organization of the United Nations
Vacancy Announcement No: FAO/20/2017
Issued on: 10 October 2017
Deadline for Application: 18 October 2017
Position Title: Local Security Assistant 

Grade Level: SC6
Contract Type: Service Contract (NPP)
Duty Station: Nairobi
Organizational Unit: FAO-Somalia
Duration: 6 Months Renewable
Eligible Candidates: Kenyan / Somali Nationals Anticipated Start Date: Immediately
General Description of Tasks and Objectives to be Achieved: Under the overall supervision of FAO Representative FAO Somalia, and the direct supervision of the Field Security Officer to provide administrative and operational support as part of the security unit to support FAO Somalia.:
In Particular:
  • Process and submit clearances, both online (TRIP) and manually by Mission Security Clearance Request (MSCR) for all FAO staff to UNDSS as instructed by the Field Security Officer (FSO) and as required.
  • Under the direct supervision of the FSO ensures that the agency’s personnel are trained and briefed on security matters within existing security policy and procedures and maintains accurate logs of all training conducted.
  • Server as a security focal Point a.i in the absence of the Field Security Officer and oversees office premise security as required.
  • Keep abreast of FAO operations and oversees security recommendations on security, safety and evacuation plans for staff in Somalia as directed by the FSO.
  • Ensure that security procedures and policies are adhered at all times and compliance with UNDSS guidelines and advisories.
  • Develop a strong partnership with UNDSS security officers through regular contact and collaboration on developments which could affect the security of FAO and the country in general.
  • Co-ordinate with local authorities (police, military political and humanitarian) as directed by the FSO.
  • Assist in conducting periodic Minimum Operating Security Standards and Minimum Operating Residential Security Standards (MOSS/MORSS/ RSM) assessments of FAO facilities and provide advice on shortfalls with recommended improvements and solutions as directed by the FSO.
  • Ensure FAO communications are integrated into the appropriate UN security communication system and all staff are trained in security and emergency procedures, in collaboration DSS officers and to maintain an accurate ledger of security stores every 6 months.
  • Track and follow up on MSCR requests on behalf of FAO Somalia.
  • Under the supervision of the FSO, works with the FAO procurement department to ensure provision of equipment and other physical measures necessary for Minimum Operating Security Standards (MOSS) and Minimum Residential Security Standards (MORSS) compliance.
  • In charge of maintaining the proper electronic filling and archive of operational documents for security unit.
  • Oversee the remote access and monitoring of the CCTV systems, responsible for the issuance of access cards and ID’s and vehicle decals.
  • Oversee the maintenance of the alarm system, fire alarm system, CCTV system, access control system and public address system.
  • Supervise and coordinates with other units/sectors regarding security related issues for travel staff in both Kenya and Somalia.
  • Provide FAO staff, particularly external missions, with security briefings, situation reports and other appropriate security-related information and training as required.
  • Oversee the daily tracking of national staff operating under Special CONOPS ( Low Profile) by assuring the daily tracking by the Radio Room Operators and the issuance of the a daily tracking sheet with the details as per the established procedure.
  • Make sure all staff working under Special CONOPS in Somalia are contacted daily by phone by the Radio Room 
  • Records locations and work status along with mission tracking of all FAO personnel in Somalia and presents data through the daily tracking sheet report to the FSO. 
  • Establish and maintain up-to-date basis records requested for the security unit, and reference records on directive and procedures of a technical or administrative nature relating to field security operations work, reconcile operations records with other corporate records of the organization regarding, personal, budget, training, purchases and reports. 
  • Receive and review incoming mails, attach appropriate background and identify action to be taken copying in the FSO as required. 
  • On own initiative or minimum instructions prepare in final form replies to correspondences on security operations matters 
  • Identify non-routine matters and potential policy issues, prepare background and refer matter with relevant notes for the FSO. 
  • Under the supervision of the FSO ensures that field staff are informed of security context and operations through direct communication with the support of the Radio Room operators 
  • Compile and update the warden plan in collaboration with Local Security Assistant FAO Kenya, Field Security Officer (FAOSO), UNDSS Kenya and Somalia. 
  • Maintain updated records on safety and fire safety plans, drills and updates in line with guidance from the FSO. 
  • Maintain the inventory of the security unit and liaise with the relevant administration and logics and department for it updates replenishment and scrapping of inventory items after gaining the necessary permissions from the FAOR. 
  • In charge of the follow up and tracking of trainings requests, schedules and inscription of FAO staff with UNDSS and the relevant units/Sectors. 
  • Secure information on technical matters from designated subject matters officers; prepare briefs, notes and periodic reports and monitor receipt circulation and processing of the field reports. 
  • Timely report all security and safety related incidents involving FAO staff and assets to Field Security Officers, and make sure that this information is further reported to UN DSS Investigation Unit/Diplomatic Police Unit. 
  • Support FAOKE Local Security Officer and the Field Security Officer on any security related issues between FAO and UNDSS 
  • Act as focal point for all security related issues from the field and channel to FAO – Field Security Officer and respective managers and Follow up for actions Key Performance Indicators
Minimum requirements:
  • University Degree or equivalent in Political Science, Military Studies, Security Management, Management or a relevant field.
Work Experience:
  • 6 years relevant experience in security, preferably in the military or police context or related field of work.
  • 3 years of relevant experience with an advanced degree in security, preferably in the military or police context or related field of work.
  • Prior experience with the UN system or an international NGO is desirable.
  • Prior experience in Security management/support within Somalia is desirable
  • Ability to work effectively with people of different national and cultural backgrounds;
  • Ability to work as part of a team
  • Working knowledge (level C) of the FAO official language used for communication within the country (English, French or Spanish) and working knowledge of the local language(s) is required. 
  • Knowledge of Somali language is preferred.
IT Skills:
  • Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. 
  • Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format
Office Management Skills:
  • Systematic, well-structured and efficient approach to work assignments. 
  • Analytical ability, accuracy and consistency. 
  • Exercise diligence and care in dealing with records and expenditures.
Interpersonal Communications and Teamwork Skills:
  • The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment. 
  • Tact and courtesy. 
  • Ability to establish and maintain effective working relationships with people of different national and cultural background.
How to Apply
Send your application to: Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/20/2017 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available http://www.fao.org/employment/irecruitment-access/en/

E-mail is the preferred means of receipt and the application should be sent to [email protected]
Applications must be received by the deadline. 

Late applications and applications without PRFs will not be considered.
Only short listed candidates meeting all essential qualifications will be contacted.

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