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Oct 10, 2017

Management Assistant Job in Kenya

Our client is looking for a Management Assistant is an opportunity for a highly talented, skilled and driven professional to join team. 

S/He will be an integral in planning and managing schedules and coordination with the relevant stakeholders. 

S/He will work closely with the Operations Director and the Commercial Director to assist in planning, filing, scheduling for meetings as well as ordering office supplies. 

 
The Management Assistant should be a competent professional able to oversee office operations as well as schedule for various activities. 
 
Key Responsibilities
 
Office Supply Management
  • Ensure all management documents (management meetings, board meetings etc.) are signed and well filed
  • Source office supplies and maintain office inventories
  • Order for office stationery when they are below the required quantities
Scheduling & making Appointments
  • Arrange visas, travel tickets and accommodation for employees who are travelling out of station
  • Organize meetings and ensure directors are well briefed for each meeting
  • Organize and maintain diaries of the directors
  • Keep action item lists for the directors as well as manage their follow ups
  • Book external boardrooms when necessary and ensure meals and refreshments have been ordered on time
  • Maintain rapport with various service providers e.g. hotels, travel agents, boardroom providers
  • Ensure guests from outside are well catered for and have accommodation and transportation to and from the airport
Communications
  • Deal with emails and phone calls and correspond on behalf of management
  • Take minutes during commercial and board meetings and ensure the meetings are signed, scanned and properly filed
  • Draft letters, presentations, briefs and emails on behalf of management
  • Screen calls, enquires and requests and direct them to the relevant parties
Required
  • 5 years’ experience as an Executive Assistant at board levels
  • Proficiency in Microsoft office programs
  • A Bachelors degree in business administration/business management
  • Previous experience working in a multicultural environment
  • Should be a self-starter who is driven and self-motivated
  • Strong project management and leadership skills
Salary: Ksh. 40,000 gross
 
Applications
 
Interested candidates who fully meet the above requirements should send a detailed CV indicating current and expected salary to [email protected]
 
Only shortlisted candidates will be contacted
 
We do not charge any fees for receiving and reviewing applications or for interviews.
 
Deadline: 15th October 2017 

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