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Oct 9, 2017

Non-Profit Organization Global Finance Director Job in Nairobi, Kenya

Job Vacancy: Global Finance Director

Division / Department: 
  Finance

Reports To:  Deputy CFO

Primary Function / Purpose:

Our Client, a Global Nonprofit Organization in the Healthcare sector seeks to recruit a Global Finance Director. 

He/She will be responsible for overseeing the entire scope of global financial management and ensuring that financial information for the Organization is complete, accurate, and in compliance with generally accepted accounting principles, IRS regulations and other laws, and Organization policies and procedures. 

 
Responsible for developing and managing the organization Global annual budget. Manages budget preparation, tracking, and reporting financials for specific grants including monthly reconciliation and monitoring burn rates for organization Global. 

Interacts with all levels of Global staff and management and the organization Finance and Development departments and ensures that the day-to-day as well as special projects are completed in an accurate, timely, customer-friendly, and professional manner.

Duties and Responsibilities
 
Financial Operations
 
1. Comprehensive knowledge of all systems used by the Finance Division, including but not
limited to Sage X3,Microstrategy, Adaptive Insights, and any new system implemented by
the organization. Makes effective and efficient use of such systems.

2. Reviews the financial transactions entered into various financial systems at organization Global field offices and at the Headquarters. Reviews supporting documentation for completeness and accuracy in accordance with financial controls.

3. Assists in establishing and monitoring standard financial operating procedures in coordination with the organization’s Controller and it’s financial policies and procedures.

4. Provides information, reporting and analysis to assist the organization Global team ensure that resources are used effectively. Monitors spending and budgeting to ensure that transactions are recorded and monitored accurately.

5. Reviews organization Global field office general ledger accounting, including Accounts Payable/Accounts Receivable/General Accounting functions. Reviews consolidating entries into organization general ledger to ensure that transactions are accurately transferred to its financial system.

6. Reviews global transactions for completeness and accuracy according to financial and accounting controls and procedures.

7. Provides summary financial reports and detailed transaction reports to assist management with budget monitoring and other informational needs.

8. Works closely with organization Controller, Assistant Controllers, Budget Director, and organization Global Finance Manager and its Finance team to ensure timely monthly/quarterly closes and consolidation of PP Global financial data into organization’s financial system, and completes related reporting.

9. Reviews journal entries for vendor and grants payable accruals.

10. Ensures the preparation of entries based on information provided by its Global staff to close or reconcile accounts each month and submit for review.  Performs account analyses and reconciliations.

11. Oversees complex accounting/financial analyses to identify trends, project financials and present findings to senior management.

12. Manages annual in-country audits and other statutory audits.  Manages funder or other audits conducted at its headquarters or at global offices.

13. Assists the Controller and Assistant Controllers with regard to organization Global in planning the organization year-end fiscal year close and audit and coordinates documentation gathering required for fiscal year-end external auditors to ensure the accurate and timely performance of year- end account analysis.  Ensures analyses required for the audit are kept current during the year.  Assists the Controller with adjusting and performing special audit journal entries; conducting audit preparation projects; responding to auditor’s requests for information and inquiries.

14. In consultation with organization’s Controller, analyzes, develops and implements recommendations to improve accounting business processes, analytical tools, and financial systems to ensure effective and efficient financial operations. Provides direction to its Global staff on financial policies and procedures.

15. Performs other related duties as assigned or requested.

Budget and Grants Management

16. Manages creation of annual organization Global budget and budget reforecast under direction of Global leadership and guidance from its Budget Director.

17. Manages Global grant program administrations including proposal development, grant and contract administration, grant reporting.

18. Ensures grants and contracts budgets align with overall institutional budgets and forecasts.

19. Reviews subaward payment instructions provided by the program and finance staff and reviews all relevant supporting documentation for completeness and accuracy.

20. Prepares or ensures preparation of detailed and auditable grant reports. Coordinates with Development and its Grants Finance to ensure compliance with due dates for submission of financial reports to donors.

21. Coordinates with organization Development staff in preparation and submission of grant applications and reporting against funded projects and programs. Researches and prepares responses to donor queries.

22. Assures compliance with grant and award terms and approved grant budgets.

23. Reviews financial transaction details for all grants to ensure accurate allocation of expenses to projects and grants. Ensures any reclassification entries for grants are entered into the general ledger system.

24. Responds to program staff financial inquiries with regard to grant funding, budgets, expenses.

Position Requirements:

Education:
  Bachelor’s degree, MBA preferred.

Experience:  Minimum 10 years of directly related, progressively responsible financial grants management and accounting experience are required.  

Minimum 5 years supervisory experience required.  

The ideal candidate will possess solid finance and accounting experience with non- profits (including grants management), and experience with both 501(c)(3) and 501(c)(4) organizations is highly desirable.

Related Skills / Personal Qualities or Knowledge:
  • Above average computer literacy including General Ledger, A/R and A/P modules, and any other system from which information is provided for General Ledger interfaces, whether manual or integrated. Excel and Word.
  • Exceptional skills at organizing detailed financial information and attention to detail.
  • Ability to pull raw data and organize information in multiple formats for multiple audiences.
  • Strong Excel skills, including pivot tables and lookups.
  • International travel to/from PPFA headquarters and occasionally other organization Global locations – approx. 25%.
  • Comfortable in ambiguity; able to create clarity and understanding.
  • Comfortable getting to “yes” in a collaborative, consensus driven style.
  • Enjoys operating in a fast-paced and demanding environment; a nimble and flexible style.
  • A direct and open style; outstanding interpersonal skills and customer service skills including demonstrated skills in problem resolution
  • Outstanding communication (spoken, written, presentation) and organizational skills.
  • Able to work independently and pay attention to details.
  • A smart and confident associate with a clear and informed opinion.
  • Diplomatic style; and high emotional and social intelligence.
  • Integrity, independent thinking, and personal courage.
The position is based in Nairobi, Kenya.

The candidate must be legally permitted to work in Kenya full-time.

How to Apply

Applicants who meet the requirements stated above should send their applications and detailed CVs with a day - time telephone number to the email address: [email protected] with Global Finance Director on the Subject line.

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