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Oct 23, 2017

Rafiki wa Maendeleo Trust Senior Operations & Finance Manager

We are hiring a Senior Operations & Finance Manager!

About Rafiki wa Maendeleo Trust: Rafiki wa Maendeleo Trust (RWMT) is a charitable organization that works to empower communities to create positive change in a rural area of Siaya County in Western Kenya. 

Nearly 60% of the population in this area live below the poverty line and only 18% of the population have finished high school. RWMT lies in the center of Rarieda sub-County and serves over 30,000 people. 

We dream of people believing in themselves and working together to build a vibrant and progressive community. 

To achieve this, we run community programs under RWMT and offer vocational trainings at Rarieda Training & Resource Centre (RTRC).
Our team of 55 currently engages nearly 3,000 orphans and vulnerable children and their families with impressive outcomes across health, education, economic empowerment and human right advocacy. 

Currently, 200 students are being equipped with vocational and life skills, which otherwise would not be accessible to them.
To grow our reach and impact, we are now working with Community Based Organisations (CBOs) across Siaya county, driving up revenues through our various income-generating activities, streamlining our operations and programs, and aim to enrol up to 300 youth annually for vocational training.
About the Role: As Senior Operations and Finance Manager, you will ensure efficiency and effectiveness of all support functions and processes in the organization. 

Under your lead, RWMT will become an even stronger role model in terms of effective organizational management in Western Kenya and beyond. 

We are looking for someone with a wide range of experiences who is excited about bringing this mind-set to the development sector.
Your responsibilities will include:
Drive process improvement across the organization
  • Constantly work to improve all organizational processes, including but not limited to Operations, HR, and Finance. Move processes from manual to electronic in all departments to achieve efficient service delivery.
  • Focus on adoption and ownership of existing and new processes across the team.
  • Spearhead our upcoming ISO certification process; coordinate all activities internally and with the ISO consultants.
  • Ensure health, security and safety standards are maintained  and upheld.
Oversee financial management for the organization
  • Guide financial management and oversight, recognizing importance of budgeting, planning and forecasting. Support Finance Manager in the coordination of overall budget creation and tracking for the organization
  • Ensure the Finance Manager and team record and report all donor, RWMT and RTRC financials accurately and timely.
  • Represent the Operations' voice in the creation of new funding proposals, ensuring that all operational aspects (costs, staffing, etc.) are included and considered in the project and grant.
  • Maintain and improve on internal controls and fraud prevention.
  • Maintain timely and productive collaboration with auditors.
  • Support the business development team in their work to drive alternative income streams for RTRC/RWMT. Define targets for and oversee delivery of income generating activities (asset renting, agribusiness, carpentry production etc).
Ensure Operations team is effectively supporting the entire organization
  • Closely work with and support the Operations Manager to ensure all functions are coordinated and carried out smoothly, incl. HR, admin, procurement, office and fleet management, and ICT.
  • Help make Human Resource a strategic driver in the organization by streamlining performance appraisal system and learning & development activities.
  • Effectively plan and oversee HR, financial and material resources for current and future needs
Take a lead role in overall leadership and change management of the organization
  • Ensure excellent internal coordination, teamwork and communication among the various teams, with everyone aligned to the overall strategy and plan.
  • Cultivate a positive work environment where staff are happy and enjoy coming to work each day.
  • Support the Executive Director in all aspects of management and coordination as required.
Who we are looking for:
  • You know how effective organizations run and you are excited about bringing this mind-set to the development sector.
  • At least 7-10 years of work experience with at least 5 years of solid experience in a business support function. You have been deeply involved in the HR, procurement, IT and administration side of an organization.
  • Strong past results in creating and implementing new processes, ability to influence adoption in the team and iterating the process based on learnings.
  • You have worked in an environment where ISO processes were present and you understand the certification process at least on a basic level.
  • Strong financial management skill: You can easily navigate multiple cost centres and have handled multiple sites or businesses within a group.
  • Very good level of understanding of internal controls and fraud prevention.
  • You have depth and breadth of experience in managing people and teams
  • You enjoy working with and know how to navigate a diverse and multi-cultural team facing challenges of a rural work environment.
  • You understand HR from a procedural standpoint, and ideally you have further skills, knowledge and interest around performance management and talent development.
  • Ability to work under pressure, with multiple stakeholders and competing deadlines. You pride yourself in being organized, efficient and fiscally responsible.
  • You anticipate issues and have a proven track record of being resourceful in resource-constrained environments.
  • Ideally you have engaged with grassroots organizations or non-profits before and you understand the different working culture in this space.
You have the right fit with our culture if:
  • You are compassionate and deeply care about children, youth and rural development.
  • You value transparency and encourage accountability in all aspects of your life.
  • You pride yourself on being flexible and adaptable to changing circumstances.
  • You are humble and comfortable in varying social and professional settings, alternating between interacting with rural community members, and high-level stakeholder meetings with institutional representatives.
  • You value being part of a team that aims to set new industry standards.
Why work with us?
  • While our work with communities is very challenging, it is also very rewarding - you see lives changing before your eyes!
  • You will be part of growing our impact with  some exciting networks and partnerships that we have built over the past 15 years.
  • We are on the journey to becoming a role model development organization and will in the process support many other CBOs and NGOs.
  • We are a committed team and we care about each other.
  • You will be living and working  in a beautiful, calm and clean environment, with fresh air and close to Lake Victoria.
Other information: The role is based in our main office in a rural village in Rarieda, Siaya County. We are about 20 km from the nearest town (Bondo) where some of our team members live.
Due to the nature of work additional hours may be required.  At times, program activities extend into the weekend and may require your participation.
We are looking for candidates who are excited about living and working in a rural setup for a minimum of 3-5 years. There is a six month probation period and we will agree on performance and learning objectives.
Want to apply?
  • First, please have a look at this guide on how to submit your application and tips on our selection process: http://bit.ly/CandidatesGuide
  • Fill out the application form under http://bit.ly/RafikiOps
  • Send your CV in PDF format to [email protected] with the subject line "Operations and Finance - Rafiki". Please ensure it is tailored to this role and no more than 3 pages.
Recruitment process in collaboration with edge recruitment

Website: http://www.rafikiwamaendeleo.org/

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