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Oct 28, 2017

Tausi Assurance Executive Secretary Job in Kenya

Tausi Assurance Limited

Executive Secretary
 
Job Description
  • Organising board meetings including directors travel arrangements, allowances and meals.
  • Procuring stationery for the MDs office;
  • Organising travel arrangements for the Managing Director when travelling for official matters;
  • Drafting and dispatching letters and documents relating to matters handled by the MD’s office as well as drafting and dispatching notices of meetings on behalf of the MD’s attendees;
  • Receiving visitors and handling calls to the MD’s Office;
  • Arranging and dispatching full Board Papers including obtaining Board Committee Papers from other departments;
  • Handling conference/seminar bookings for all events for Directors;
  • Assisting in preparation of support material/documents for meetings steered by the MD’s Department;
  • Managing the MD’s calendar and travel arrangements;
  • Facilitating meetings between the MD’s department and various departments within the company;
  • Regularly reviewing all mails, including electronic mail addressed to the MD and distributing to relevant persons;
  • Instituting the filing and organizing of documents /letters or any correspondence for department;
  • Organizing parking arrangements for visitors and Directors for meetings to be held;
  • Organizing refreshments i.e. tea/coffee for visitors and directors;
  • Decorating MD’s office and Reception area with fresh flowers and keeping the environment conducive for our visitors.
  • Drafting correspondence for MD’s approval
Qualifications
  • A Bachelors’ degree in business Administration or Office Management
  • Diploma in Secretarial and Office Administration or Management
Experience
  • At least 3 years’ experience in executive administration, office management or as a Personal Assistant to a Senior Manager in a busy environment
Skills & competencies
  • Strong organizing and coordination skills
  • Good record keeping skills
  • Strong writing Skills
  • Strong analytical skills and attention to detail
  • Interpersonal and communication Skills
Please send your application letter and CV to [email protected] by 3rd November, 2017.

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