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Nov 26, 2017

Plan International Grants Manager Job in Nairobi, Kenya

Plan International
 
Career Opportunities: Grants Manager
 
Req ID 25044

The Organisation: Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
 
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity.

We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Plan International Kenya

In the past three years Plan International Kenya has grown its portfolio. Operating in more than twelve counties and with a robust Nairobi urban programme, there is a growing diversity of contracts and grants as well as projects funded by the sponsorship programme.

Increasingly Plan International Kenya is changing its modality to work with and through local partners as well as with government and in public-private partnerships.

Role purpose: Plan International is the implementer of the USAID funded Support for Orphans and Vulnerable Children (Nilinde Project) in Nairobi and Coast counties. 

This is a five year Program that aims to improve the welfare and protection of orphans and vulnerable children affected by HIV/Aids in Kenya.

Dimensions of the Role: The Grants Manager will be based at the Nilinde Nairobi Office, and will report to the Head of Operations. 

S/he will lead a team of three Grants Officers and a Senior Grants Coordinator and provide general oversight over the Grants Management Function for the Project in Nairobi, Mombasa, Kilifi, Kwale and Taita Taveta counties.

Accountabilities
  • Oversee compliance reviews  and project audits processes of Consortium and Service delivery partners to ensure donor compliance
  • Ensure follow up by the Grants team on accountabilities from sub grantees in a timely manner to necessitate processing of additional funding.
  • Review deliverables/milestones in respect of FAAs and provide necessary certifications prior to sending additional funds to the grantees.
  • Perform reviews of grantee’s financial reports (liquidation reports) and related supporting documentation and ensuring that only allowable, allocable and reasonable costs are charged to the project
  • Work closely with the Finance team in developing plans/budgets for the financial needs of sub grantees.
  • Work collaboratively with the other grants management team members in overseeing sub-grant functions and coordinate preparation of grant agreements, monitoring of grant periods and close out of the sub-grant awards.
  • Ensure budgetary controls of grantees and provide technical assistance to recipients, as required by the program.
  • Implement policies and procedures around the administration and monitoring of grants, and procedures designed to comply with USAID regulations.
  • Provide mentoring and training and build financial management capacity of Service delivery partners and Consortium Partners finance and grants teams.
  • Ensure proper interpretation and application of USAID procedures and regulations by SDPs throughout the project management cycle.
  • Oversee the tracking and reporting of financial performance of sub-grants ensuring funds are used efficiently and effectively and in accordance with donor intent.
  • Develop tools to track supervision visits to partners and provide necessary updates to technical teams.
Reporting and Documentation:
  • Ensure evidence based quality reporting
  • Regularly gather data and other information relevant for reporting
  • Submit regular/scheduled complete, accurate and timely reports that conform to prescribed formats and other parameters from Plan and the donor
  • Contribute to documentation and sharing of best practices with stakeholders as appropriate
Problem Solving:
  • High level strategic thinking and skills to negotiate with National Offices and donors on funding issues.
  • Good communication skills and judgement to negotiate with staff from National Office, with partners and with donors.
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships: The post holder will be required to initiate, develop and maintain a range of working relationships, including with donors, implementing partners and other development organizations. 

Effective working relationships with other Plan staff and departments are also critical for this position.

Technical expertise, skills and knowledge

Educational Qualification & Experience- Essential
  • A Bachelor’s degree in  Finance, Accounting or related field
  • At least 5 years’ relevant experience in Grants Management in a USAID funded NGO/Project.
  • Good understanding of programmes and participatory approaches to development.
  • Knowledge in  USAID donor reporting requirements is a requirement
  • High level of integrity, values, ethics and attitudes that align with principles of Plan’s Child Protection Policy
Key Skills Specific to the Post:
  • Excellent grant management skills, including ability to identify challenges and provide or work with teams to propose possible solutions
  • Knowledge of programming processes, systems and principles, and the ability to provide leadership and support staff working on grant-related programmes
  • Strong negotiation, facilitating and influencing skills
  • Strong report writing skills
  • Good communication, negotiation and advocacy skills
  • Good networking, interpersonal, relationship skills and teamwork spirit
  • Proficient in computer skills
Plan International’s Values in Practice

We are open and accountable
  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.
We work well together
  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment: Typically office environment with field visit demands.  

Level of contact with children: Low contact: Occasional Interaction with Children

Location: Nairobi

Type of Role: Fixed Term

Grade: D1

How to Apply

CLICK HERE to apply online

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Please note that only applications and CVs written in English will be accepted.

A range of pre-employment checks will be undertaken in conformity with Plan International's Child Protection Policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.

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