Plan International Project Manager (Afya Pwani) Job in Kilifi, Kenya - Kenyan Jobs Blogspot :: A Collection of Jobs in Kenya

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Nov 27, 2017

Plan International Project Manager (Afya Pwani) Job in Kilifi, Kenya

Plan International
Job Vacancy: Project Manager - Afya Pwani
Req ID 24802

Location: Kilifi

Type of Role: Fixed Term

Grade: D1

The Organisation: Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. 

We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Role Purpose: Afya Pwani is a USAID funded project being implemented by a consortium of partners in Coast region. 

The project focuses elimination of Mother to Child Transmission of HIV (eMTCT) by increasing access to health care and services for HIV positive mothers, increasing access to Maternal Newborn and Child Health (MNCH) and improving nutrition, access to Family Planning, Water and Sanitation services for key populations.

The project will offer targeted services, work in partnership with the Government to build capacities of Government Health care facilities and strengthen county health care systems.

Dimensions of the Role: The incumbent supervises two (2) Project Implementation Officers and liaises with all other contributing staff on this project. S/he will uphold Plan Core Values, promote mission and vision, programme principals (transparency, gender equity and diversity), to enhance programme impact.


Oversee and Coordinate Project Implementation
  • Implement in a gender responsive manner the objectives of the Afya Pwani project
  • Ensure that interventions are planned and implemented for maximum impact, synergy and cost-effectiveness.
  • Together with key project stakeholders, organise regular performance review meetings to assess progress and agree on and communicate any changes in strategy.
  • Ensure Plan’s Policy on Gender Equality, Child Protection Policy and Code of Conduct are adhered to in project implementation.
  • Ensure compliance with established targets and quality of project outputs.
  • Ensure proper management of project database, records and files.
  • Coordinate with other staff on resource allocation/mobilization and information and ensure that appropriate synergies with others are achieved as it relates to implementation of multiple projects in the same areas.
Manage Project Resources
  • Develop and regularly manage Afya Pwani annual and quarterly implementation plans and budgets.
  • Prepare breakdown/s of project budget by interventions
  • Monitor expenditures by interventions and ensure compliance with approved budget
  • Ensure timely budget adjustments and revisions in compliance with USAID regulations.
  • Timely preparation and submission of accurate financial reports according to donor regulations
Build and maintain stakeholder relations
  • Represent Plan and the project externally with partners, Government and other agencies at county on issues related to the Afya Pwani projects’ deliverables.
  • Coordinate with relevant Plan and consortium staff in sensitizing county and sub-county level government authorities about project activities, beneficiary selection criteria and policy and procedure of project implementation.
  • Attend periodical project-related meetings in the area of operations and at the Kenya Country office in Nairobi
  • Coordinate with other NGOs, local and private sector players working within the operational areas to expand opportunities for partnerships for Plan and the consortium.
Human Resources Management
  • Smooth / efficient project performance and effective management of and communication with project team and with the managers at the Country Office
  • Capacity development of Afya Pwani staff reporting to the position in all areas related to the project
  • Lead and manage performance of Project Implementation Officers
  • Ensure that staff welfare issues are communicated through appropriate HR and management structures as well as back to/with staff.
Design, Monitoring and Evaluation and Learning
  • In liaison with the project M&E Manager from Plan and Pathfinder, lead the technical design of project interventions and development of technical guidance and tools for field staff.
  • Monitoring progress and quality in conjunction with the M&E team at KCO
  • Establish proper sex, age disaggregated data collection, consolidation and reporting mechanisms at county and sub county level in accordance to USAID reporting requirements.
  • Write project reports and analyse from a gender perspective outputs.
  • Ensure project learnings and achievements are documented and disseminated widely.
Reporting and Knowledge management
  • Submit timely and accurate project reports according to Consortium, Country Office and USAID regulations.
  • Liaise with program team to ensure learning is available to the wider organization and outside as relevant.
  • Ensure all project documentation is filed and organised for accountability purposes.
  • Contribution to evidence-based/learning within project, technical expertise, and field-based sex age disaggregated data collection for design, communication/liaison with relevant stakeholders/partners.
  • Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. 
This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

S/he will work closely with Plan International Kenya’s leadership, including the Area Manager, the Finance and Grants Teams; and Programme Managers. 

The incumbent will work closely with the project Prime partner, Pathfinder, and other consortium members to deliver the project objectives.  

S/he will be expected to build synergies and leverage on the already existing Plan International projects and partnerships in Kilifi especially the USAID funded OVC project, Nilinde.

Technical expertise, skills and knowledge

Educational Qualification & Experience- Essential
  • Public Health (Nurse, Public Health, Medical Doctor) professional with postgraduate qualification.  Equivalent field experience may be considered in lieu of post graduate qualification
  • Minimum six (5) years’ experience in MNCH/FP programmes
  • Understanding of operations/ action research desirable
  • Proven experience in project cycle management and managing a team including performance management and coaching.
  • Experience working with the Ministry of Health. Experience working with partners in a consortium is desirable.
  • Experience of and commitment to working through systems of community participation and accountability for social change desirable
  • Practical experience and understanding of the community health strategy
  • Experience of training and capacity building staff
  • In-depth knowledge of social determinants of health and health inequality and health advocacy
  • Culturally sensitive with qualities of patience, tact and diplomacy
  • Commitment to fully adhere to Plan’s Child Protection Policy
  • Understanding and experience of working with PLWHIV and vulnerable communities
  • Supports implementation of gender and culturally sensitive health services among the target population
  • Ability to transfer knowledge; supports staff to deliver program services and support according to the approved work plan, standards, and timelines.
  • Strong report writing skills; ability to identify the key elements and criteria of writing quality reports. Capacity to produce accurate, consistent, high standard reports for the project in compliance with donor standards.
  • Communicates with influence: Demonstrated effective interpersonal communication skills, including conflict resolution and negotiation skills community consultation skills and an ability to prepare accurate and detailed documentation.
  • Building effective teams and partnerships:  Acting as a team leader as well as player, even if this results in adjustment of own priorities; develops mutually trusting relationships with complex partnerships to deliver excellent project outcomes.
  • Proficiency in computer skills: including Microsoft Office and working knowledge with different computer programs, both computer and web-based.
Plan International’s Values in Practice

We are open and accountable
  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.
We work well together
  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment: Willing to travel 50% of the time.

Level of contact with children: High contact - Frequent Interaction with Children

How to Apply

CLICK HERE to apply online

Closing Date: 29th November, 2017

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Please note that only applications and CVs written in English will be accepted.

A range of pre-employment checks will be undertaken in conformity with Plan International's Child Protection Policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.

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