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Dec 5, 2017

Action Africa Help International Disaster Risk Reduction Training Consultancy

Action Africa Help International

Consultancy Opening: Training On Community-Managed Disaster Risk Reduction, Narok West Sub-County
1.0 Project Background: Mara Division is located in Narok West Sub-County, Narok County, which borders Tanzania in the South. Narok County is among the richest counties in Kenya. 

Large-scale wheat farming is practiced in the high-potential zone and the world famous Masai Mara Game Reserve occupies much of the County. 

Mara and Siana are the poorest wards in Narok primarily covering the rangelands with low agricultural potential and mainly wildlife area. 

Mara Division covers 4,964 km and has a population density of approximately 9 people per km2, which is divided, into four wards: Mara, Naikarra, Siana and Ilmotiook. 

The current 2017- 2019 project implemented by Action Africa Help International (AAH-I) Kenya Programme (AAH Kenya) is funded by Bread for the World and covers Naikarra and Siana Wards. 

The project’s goal is “to contribute to increased incomes through livelihoods resilient building of targeted community members in Narok West Sub County by 2019.

In this consultancy AAH-I seeks to strengthen the skills of the project staff and community leaders to be able to design, manage and monitor the improvement in incomes in the resilience of vulnerable communities in Mara in the following aspects:
  • Women micro-enterprise development: Support women in trade by equipping them with not only business and trading skills but also numeracy, literacy and life skills to enable them trade better and make informed choices to support their households and be part of the household livelihood decision making.
  • Livestock production and Market: Facilitate the livestock associations and service providers and dealers to develop service agreements/contracts to ensure that each party gets value for their money. The service providers being targeted here include providers of veterinary services, market information, new technology, and public and private extension services, among others
  • Youth Economic Empowerment: Design interventions aimed at inculcating entrepreneurial skills to youths to enable them utilize talent as a source of livelihood and ensure self-employment. Business clubbing and running micro enterprises activities in schools to equip young learners with the entrepreneurship skills, which they can utilize while out of schools.
2.0 Goal and purpose of the consultancy
The goal of this consultancy is to strengthen the ability of the project staff and community leaders to better support target groups to assess, mitigate and recover from hazards and vulnerabilities related to shocks in Narok West Sub-County. 

The consultants will use the Community Managed Disaster Risk Reduction (CMDRR) methodology. Communities’ capacity and experience in implementing sustainable livelihood and resilient activities (projects) for income generation will be drawn upon during development of community action plans and complemented with conventional interventions to safeguard their human, social, physical, natural and financial capital.
The purpose of the consultancy will be to facilitate the CMDRR process. 

At the end of the training, the participants should have:
1. Developed a shared understanding of the concepts, principles and practices of Disaster Risk Reduction specially the four minimums of CMDRR;
2. Demonstrated the use of selected tools in facilitating the four minimums of the CMDRR process such as participatory disaster risk assessment (hazard, capacity and vulnerability assessment) and participatory planning, community organizing for CMDRR, monitoring, evaluation and learning (PPMEL);
3. Conducted hands-on participatory exercises on risk assessment and formulation of DRR measures at the community level;
4. Developed understanding of strategies towards sustaining CMDRR in a community;
5. Identified action points applicable in the 3 project outcomes
3.0: Scope of work
The scope of work for this training consultancy includes the following:
  • Develop an Inception Report detailing the process and methodologies to be employed to achieve the objective of this consultancy as stated above. It should include a detailed work plan for this exercise, and present the same to AAHI for review and further inputs.
  • Undertake a desk review of the relevant project documents that include the Proposal, Results/Logical Frameworks, Implementation Plans, Project Implementation Reports, Baseline report and any other relevant documents
  • Facilitate the participants to conduct participatory exercises with 2 identified community groups
  • Consolidate the relevant training materials/ training manuals, send the final version to AAH-I for review (at least 5 days prior to the training).
  • Conduct a 5 days (full day) training that will include field visits and hands on training for 20 Project staff and community leaders (3 days trainings workshop and 2 days field exercise).
  • Present the draft report to AAHI team for review before producing a final draft
  • Submit a detailed training report with the 2 community action plans.
4.0 Methodology
The consultant / consultancy firm will use, but not limited to,
a) Participatory learning methods, considering that some community members are not literate
b) Presentation, Group work, plenary discussions, audio-visual materials, sharing experiences or lessons learnt, etc.
c) Develop a detailed methodology, all necessary tools, and determine the outlines/structure of the report in line with the proposed sections in the scope of work above.
d) Provide a detailed methodology of how he/she will carry assignment
e) Conduct a desk review with documents provided by AAH-I and documents furnished from the consultants own references. All references need to be listed in the final report.
f) Plan his/her work and ensure sufficient time is spent in the field exercise and practicing on the tools and developing action plans.
5.0: Key deliverables
Based on this TOR the consultancy is expected to deliver the following:
  • Training manual in hard copy (2 copies)
  • Detailed Training report with annexes (3 copies)
6.0: Duration of assignment
The timeframe for this consultancy is 10 days (1 day review documents and write inception report, 3 days trainings, 2 days field exercise, 2 days final report, 2 days travel), from the time the contract is signed. 

The successful bidder must commit to accomplish and deliver the consultancy services and deliverables before or on 31st January 2018.
7.0: Obligations of key participants in the consultancy
7.1: AAHI will:
a) Provide Information on the context and project, contact numbers for relevant people b) Organize the training logistics
c) Avail staff and key community leaders for the training and take care of their logistics, transport and accommodation.
d) Identify (under the guidance of the consultant) and mobilize the field exercise groups
e) Provide technical oversight in the review of the training plan to ensure that it is well tailored to fit in the project context.
f) Provide timely comments on the training plan and draft report
AAH-I will cover the following costs:
  • Facilitate transport to and from and during field visits (where necessary) including transportation for participants to the training venue
  • Stationery for training participants, meals and refreshments for participants during the training days
  • Printing of training material (as long as the material is shared in advance)
  • Conference facilities

7.2: Obligations of the consultant
a) Provide training plan and training materials on time for review by AAH-I
b) Conduct the training as per the TOR and ensure that the training is well delivered to the trainees making any changes where necessary for effectiveness and efficiency
c) Submit the reports on a timely basis as per the contract agreement.
d) Declare any possible conflict of interest before signing the contract
e) Cater for own costs- travel to the central point- accommodation, meals, medical cover etc
8.0: Required qualifications:
  • Post-graduate/Bachelor’s degree in DRR, social sciences, Natural resource Management, Environment Science, community development, Risk Management or other social sciences related subjects
Experience & Skills:
  • Experience in working in Arid and Semi-Arid Land areas in Kenya
  • At least five years’ experience in quantitative and qualitative data collection skills and methodologies in completing assessments, reviews and evaluations with the international NGOs and/or NGO sector
  • Good research and analytical skills
  • Excellent written and spoken English, understanding of Maa will be an added advantage
  • Excellent facilitation skills
  • Strong report writing, data collection, data analysis skills
  • Familiarity with community-based and participatory approaches
  • Demonstrate sound knowledge of hazards and disasters within the operational area.
  • High level, up-to-date knowledge and understanding of livelihood and food security issues in varied livelihood zones
  • Experience in facilitating CMDRR and EWS training.
9.0: Application Process
Interested applicants who meet the required profile are invited to submit an expression of interest including:
  • A suitability statement including CV of participating consultant(s) with details of qualifications and experience.
  • Technical proposal that summarizes understanding of the TOR, methodology and tools to be used.
  • Work-plan clearly indicating the activity schedule.
  • Financial proposal providing specific cost estimates and consultancy fees.
  • Contacts of three organizations that have recently contracted you to carry out similar assignment.
  • At least two reports from previous training consultancies carried out
  • Indications of availability to fulfill the consultancy as per the timeframes indicated
10. Deadline for application
Applications must be submitted by 22nd December 2017 to the following address:

Email Address: [email protected]

NB: Only shortlisted candidates shall be contacted.

11. Evaluation and awarding consultancy
AAH Kenya will evaluate the proposals and award the assignment based on technical and financial feasibility. 

AAH Kenya reserves the right to accept or reject any proposal received without giving reasons and is not bound to accept the lowest or the highest bidder.

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