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Dec 4, 2017

Egerton University Sacco Procurement Officer

Egerton University Sacco Society Ltd is a Deposit Taking Sacco regulated by the Sacco Societies Regulatory Authority (SASRA) in Kenya.

 It is one of the largest Saccos in Nakuru County with membership drawn from various universities Countrywide including Egerton, Kisii, Laikipia, Maseno and others. 

It also draws membership from the Civil Service, County Governments, institutions, Business Community, and Chamas, Welfare and Youth Groups.
 
 
As part of its growth strategy, the Board wishes to recruit a suitably qualified and experienced candidates to fill the following positions : -

Procurement Officer

Ref. No PO/2/2017
 
Position Summary: The Procurement Officer shall report to the Chief Executive Officer. 

The position holder shall be responsible for improvement of SACCO operational efficiency through timely and competitive acquisitions of quality goods and services in the right quantity at the right time to enable the SACCO maximize on its key objectives in accordance to the Public Procurement Assets and Disposal Act, 2015.
 
Roles & Key Responsibilities
 
The primary roles and responsibilities of the Procurement Officer shall include but not be limited to:-
  1. Establishing and updating procurement policies and procedures.
  2. Ensuring competitive bidding procedures and that administration of contracts and negotiations are efficiently performed.
  3. Purchasing of SACCO routine items.
  4. Training user departments on procurement procedures.
  5. Preparing and maintaining all procurement records and archive for the required period.
  6. Ensuring efficiency in inventory management.
  7. Secretary to the Procurement committees.
  8. Monitoring contract management by user departments to ensure implementation of contracts as per the terms and conditions of contract.
  9. In liaison with user departments, preparing a consolidated annual procurement plans as per the Act and Regulations; and
  10. Ensuring adherence to the Public Procurement Asset & Disposal Act 2015 and the Procurement Regulations
  11. Maintain a database and relevant information concerning the organization’s supplier e.g suppliers qualifications, delivery times, potential developments and products and look for interested suppliers and negotiate the best deal for the SACCO.
  12. Keeping tab of the procurement projects and advising accordingly.
  13. Responsible for timely and accurate procurement reports as well as advising on emerging procurement practices
  14. Liaise with Finance Department and User department in relations to their requirements and budgetary provisions to ensure smooth acquisition and payments for necessary goods and services of the SACCO by processing User requisition and supplier payment requests.
  15. Certify the invoices and payment vouchers to suppliers
  16. Advise and guide business on third party supplier relationship
  17. Work with Suppliers on boarding and add new suppliers as and when appropriate.
  18. Prepares and issue rejection and debriefing letters.
  19. Prepare, publish and distribute procurement and disposal opportunities including invitations to tenders, prequalification documents, request for quotations and proposals and invitation for expression of interest
  20. Develop and maintain effective relationship with key internal and external stakeholders to understand and interpret their requirements.
  21. Maintain an effective audit trail for all sourcing activities
  22. Establish process indicators that demonstrate performance against established measures.
Skills, Knowledge and Abilities Required for this Position
  • Management skills
  • Negotiation skills.
  • Interpersonal and communication skills
  • ICT skills
  • Strong analytical and problem solving skills
  • Personal integrity, relationship management and teambuilding skills
Job Specifications (Minimum Education Level )
  • Mean grade C+ and above.
  • Bachelors degree in Procurement, Business, Social Sciences or its equivalent
  • Diploma in Supplies Management
Professional Training: - Must be a registered member of Kenya Institute of Supplies Management (KISM) or Chartered Institute of Purchasing and Supplies (Compulsory)
 
Experience
  • Aged 30 years and above.
  • Must have good knowledge in the preparation and execution of annual procurement plan
  • Must have a 5(five) years relation experience in purchasing and supplies Management, preferably with financial institutions.
  • Well versed with the dynamics of the retail industry
  • Good interpersonal skills and high level of integrity.
How to Apply
 
Interested candidates should forward cover letter, Curriculum Vitae and (SOFT) copies of certificates as a one PDF document. (indicate current and expected remuneration) and address to:

The Chief Executive Officer
P. O. Box 178 – 20115
Egerton.

using the email address: [email protected]

so as reach us on or before 8th December, 2017 at 5.00 pm. (Only soft copies will be accepted)
 
Canvassing and incomplete applications will lead to automatic disqualification. 

Egerton University Sacco Society is an equal employer. 

While applying please quote the title and reference of the position and include day and evening telephone numbers. 

Only shortlisted candidates will be contacted.

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